Assistant Director for Administrative and Operational Services
Job description
University Classification: Academic/Library Services Assistant Director
Working Title: Assistant Director for Administrative and Operational Services
Department/Subunit: Auraria Library
FTE: Full Time
Position #: #00803310
Requisition #: 27683
* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *
The University of Colorado Denver is the state’s premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across eight schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through boundary-breaking innovation and impactful research, and creative work. As part of the state’s largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of more than $800 million. For more information, visit www.ucdenver.edu.
Career Family: Academic Services
Jobs in this career family provide direct professional support for the teaching and/or educational service mission of the university. Functions include academic advising/counseling, student personnel administration, recruitment and admissions, registration, financial aid, faculty affairs, library services, curriculum administration, and others involving direct support of the educational mission of an academic unit.
Professional Level: Assistant Director
Assistant Directors have responsibility for projects, functions, or processes within a department. These positions may recommend strategy and provide professional support to Directors and may have the authority to act on the Director's behalf. Assistant Directors typically supervise other staff but do not generally control the allocation of fiscal or human resources.
The Auraria Library is seeking candidates for the Assistant Director for Administrative and Operational Services, University Staff position.
Located in downtown Denver, Colorado, the Auraria Campus is home to three institutions of higher education – the University of Colorado Denver, Metropolitan State University of Denver, and Community College of Denver – both MSU Denver and CCD are Hispanic Serving Institutions (HSI), and CU Denver is working toward HSI and Asian American Native American Pacific Islander (AANAPISI) designations. The Auraria Library serves the campus’ of over 35,000 students, the majority of whom are the first in their families to enroll in higher education. Most of our students are Black, Indigenous, and/or People of Color, and we also serve large populations of veterans, transfer students, adult learners, and other populations that have been historically underserved.
The Auraria Library is committed to diversity within its community and welcomes applications from candidates across all dimensions and identities. The library seeks candidates who embrace a multicultural, diverse, and inclusive workplace, and who strive to incorporate those values in their work and interactions. While the University of Colorado Denver is required to perform a background check during the hiring process, as part of the library’s ongoing commitment to increasing equity, this information will not exclude you from being considered for this position and we encourage everyone, regardless of their status, to apply.
Please see our library values and diversity initiatives.
Position Emphasis:
The Assistant Director is responsible for the development of an evolving and clear vision and direction for the specific functions and services of the Administrative and Operational Services Division. This position has oversight of the library’s IT (includes desktop support and web services) HR, Fiscal, Communication, and Facilities (includes library security) functions. These areas involve two important aspects-supporting library stakeholder workflows, processes, and effectiveness and working externally in a highly complex tri-institutional environment that requires the ability to bring together campus partners around shared goals and initiatives.
This is a varied portfolio, and we understand candidates may not have direct experience in all areas, so we are emphasizing elements of collaboration and communication both internally and externally in blending these functions to provide a holistic support framework through a strong vision and implementation. In addition, the functions mentioned have a dotted reporting line to the Director due to tri-institutional communication and collaboration needs. While a dotted-line manager can provide feedback and assign work-related tasks, they function as an internal stakeholder who guides the work but has a limited scope.
The Assistant Director also provides inclusive leadership through shared decision-making for library-wide planning, personnel decisions, budget allocation, resource management, organizational effectiveness, program, and policy development as part of the library’s Administrative Team and in collaboration with the Department Heads group.
The Assistant Director demonstrates interest and skill in collaborating with individuals and groups within and beyond the library, across the campus, and in the broader regional and library professional communities; has strong organizational skills; the ability to work collaboratively and effectively both independently and as a team leader and member. The individual in this role possesses experience managing personnel and demonstrated collaborative team-building skills, including the ability to motivate, develop, and mentor others, and to welcome and support diverse ideas, cultures, and experiences. Finally, the Assistant Director is committed to fostering a diverse educational environment and workplace and responds effectively to changing campus needs and priorities. This position reports to the Director and University Librarian.
Nature of Work:
Strategic and operational administration:
- Provide inclusive leadership through shared decision-making for library-wide planning, personnel decisions, budget allocation, resource management, organizational effectiveness, and program and policy development as part of the library’s Administrative Team and in collaboration with the Department Heads Group
- Collaborate with Director to align the work of the division with library and campus strategic goals and directions
- Advise library administration on campus policies and procedures, and state and federal laws pertaining to administrative and operating needs
- Oversee the following areas:
- Information technology including desktop support and web services
- Human resources including payroll, hiring workflows, equity-centered employee recruitment and retention, compensation planning, recognition, professional development, and mentorship
- Finance functions budgeting and accounting, fiscal management and processes, strategic budget planning
- Facilities and building operations functions include project management, capital planning, design, and security.
- Marketing and communications including brand development, print and electronic material creation, strategic communication campaigns, and social media.
Equity, Diversity, Inclusion, and Accessibility:
- Actively contribute to an inclusive, anti-racist, and equity-centered working and learning environment as part of the library’s initiatives, programs, and policies
- Model inclusive excellence through specific actions, policies, and practices that support the library’s diversity goals in the recruitment, hiring, and retention of diverse employees
Organizational leadership and development:
- Reduce ambiguity and build a community to maintain positive morale and effectively manage interpersonal as well as organizational conflict in collaboration with the Director and Department Heads
- Assist the Director and Department Heads in addressing institutional and broader change implications by developing a person-centered approach that involves stakeholders, determining the impact of that change for individuals, and providing tools such as project management to effectively implement change
- Function as a liaison and role model between the Administrative Team and Department Heads. This includes taking proactive action to:
- Foster an inclusive organizational culture that is built on trust, accountability, transparent communication, and decision-making.
- Assist Department Heads to gain an understanding of organizational challenges, issues, limitations, and opportunities.
- Communicate division issues and needs (staffing/budget/resources) to the Administrative Team.
Supervision, Service, and Divisional leadership:
- Supervise 5 other department and division leads and coordinators.
- Serve on the library’s Administrative Team.
- Participate on library, campus, regional, and national committees as appropriate.
- Define a continually evolving vision for the division which includes providing a strategic direction for workflows, services, programming, projects, and tools; coordinating day-to-day functions; and identifying staffing, resource, and budget needs.
- Ensure that all reports, direct and indirect, are successful in their roles through proactive coaching, development, and management.
- Establish a strong partnership with the other library divisions to ensure alignment of cross-divisional workflows, communication, and initiatives.
Others:
- Perform other duties as assigned.
Salary and Benefits:
The hiring range for this position has been established at $85,000 - $90,000.
(Please note, posted salary max was updated on October 5,2022).
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.
The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
FLSA Status: Not eligible for overtime (exempt).
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.
Benefits:
Total Compensation Calculator:
Diversity and Equity:
The University of Colorado Denver is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication, and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
The University of Colorado Denver is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.
COVID-19 Requirement
The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon the start date. Information regarding this requirement and exemptions can be found at:
Denver Campus exemptions are allowed for medical, religious, or personal reasons.
The University of Colorado Denver seeks individuals with a demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty, and staff of diverse backgrounds.
Minimum Qualifications:
- A bachelor’s degree in education, psychology, business, organizational development, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
- The position requires experience at the management level, including 3+ years of supervisory experience.
- 4 or more years of progressively responsible experience in higher education including substantive experience in one or more of the following areas:
- Information Technology
- Human Resources
- Fiscal Operations
- Communication
- Facilities Services
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.
Preferred Qualifications:
- Master’s degree from an ALA-accredited library school or program.
- Higher education and/or library experience.
- Experience with project management workflows and processes.
Competencies:
- Functional knowledge, skills, and abilities in the areas described above.
- Demonstrated ability to foster an environment of collegiality, respect, trust, and teamwork.
- Demonstrated commitment to and a strong record of modeling, mentoring, and developing diverse individuals and teams.
- Exhibit effective interpersonal and intercultural communication skills in all formats with diverse audiences.
- Ability to communicate effectively, both in writing and orally.
- Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
- Demonstrated commitment to valuing, supporting, and actively contributing to an anti-racist, equity-centered, working and learning environment.
- Ability to cultivate an inclusive organizational climate based upon respect, service, open communication, and teamwork.
- A strategic understanding of trends and issues in higher education and academic libraries.
- Demonstrated record of effective strategic, administrative, and operational management experience in an academic library setting with a strong service, diversity, equity, inclusion, and accessibility orientation.
- Demonstrated ability to initiate and sustain strategic partnerships.
- Ability to work effectively and build consensus in a diverse team environment.
- Demonstrated ability to effectively manage interpersonal and organizational conflict and sustain positive employee morale and organizational culture.
- Demonstrated team-building and mentoring experience.
colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.