JOB ANNOUNCEMENT

ASSISTANT PROCUREMENT OFFICER

DEPARTMENT OF PROCUREMENT SERVICES

Number of Positions: 1

Under direction, manages and directs the activities of a contract administration unit responsible for managing the public bidding and contracting processes for the procurement of various goods and services; and performs related duties as required

ESSENTIAL DUTIES

• Assigns and monitors the work of staff responsible for developing and administering solicitations and contract documents for the purchase of goods and services (e.g., commodities, work services, professional services)
• Coordinates and enforces the city’s procurement processes for operating departments
• Assists in the development, implementation, and modification of procurement and/or administrative policies, procedures, and programs
• Monitors and analyzes statistical reports related to performance metrics for procurement
• Monitors and oversees awarded contracts and contract modifications and amendments to ensure compliance with procurement policies, guidelines, and regulations
• Establishes and implements management controls to increase the efficiency and effectiveness of procurement and/or administrative activities
• Reviews and approves contract documents (e.g., draft documents, addendums, technical specifications) for accuracy and consistency with requisitions
• Provides technical assistance and recommendations to internal and external staff prior to finalizing contract packages and various documents (e.g., vendor letters, selection letters, bid rejection letters) for approval
• Reviews and responds to sensitive inquiries and complaints from community organizations, public, and private organizations and the general public regarding procurement activities
• Represents the department at various conferences, forums, and meetings
• Functions as a liaison with other local, state, and federal governmental agencies, contractors and/or community and business organizations
• Directs the preparation of various financial, administrative, and operational reports
• Develops goals/objectives/work standards and conducts performance evaluations of staff
• Participates in the preparation and administration of the departmental budget, as required

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

Location: 121 N LaSalle St #806, Chicago, IL 60602

Days: Monday - Friday

Hours: 8:30 am to 4:30 pm

THIS POSITION IS EXEMPT FROM CAREER SERVICE

Graduation from an accredited college or university with a Bachelor’s degree in Business Administration, Public Administration, or a directly related field, plus five (5) years of work experience in the procurement of supplies, equipment or services, of which three (3) years are in a supervisory role related to the responsibilities of the position or an equivalent combination of education, training, and experience

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago Department of Human Resources

Lori Lightfoot, Mayor Christopher Owen, Commissioner

Applications for this position will be accepted until 11:59 pm CDT on 04/28/2023