Responsible for administrative support for the Dean and Associate Dean of the School of Nursing and Health Sciences. Serves as the contact person between university departments and external agencies and the Dean.

Collaborates with School leadership (Dean, Associate Dean, program leaders) to advance the mission of the SONHS within the University.

Provides administrative direction to advance the School's strategic goals and its regular operation. Serves as a resource for SONHS faculty and staff. The nature of this position is highly confidential.

• Provides comprehensive administrative assistance to the Dean and Associate of SONHS, including correspondence with faculty, staff, university departments and outside vendors.
• Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow up on matters arising from meetings.
• Schedules and coordinates Dean and Associate Dean's appointments and/or travel arrangements, and coordinates and oversees daily office activities
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Performs office management tasks: ordering and organizing office supplies; logistical coordination for office initiatives and events, including mailings; assisting with building management requests; maintaining copiers and other office equipment, providing backup phone and staffing coverage; serving as a point person for administrative and operational needs of the SONHS.
• Schedules, coordinates and attends School of Nursing, School of Nursing and Health Sciences and Leadership Committee meetings. Prepares agenda and meeting documentation, records minutes and posts all materials to Team Sites.
• Coordinates recruiting process for SONHS, including position requisitions, scheduling interviews, and collaborating with Human Resources relative to the hiring process.
• Coordinates logistics of SONHS faculty offices, moving logistics, communication with faculty and the procurement of new furniture and appropriate keys.
• Maintains highest degree of confidentiality regarding SONHS information.
• Attend to SONHS projects and other responsibilities as designated by the Dean, Associate Dean and SONHS Academic Program Manager
• Provides essential support functions including calendar management support for the department leadership; facilitates and schedules meetings; books meeting rooms; arranges for catering; confirms attendance; and supports in preparation and distribution of materials as necessary.
• Responsible for the organization of SONHS Program Committees.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities who are otherwise qualified to perform the essential functions.

• Bachelor’s degree in business or related field.
• Excels in customer service across a broad range of constituencies within the University and the community.
• Excellent written and verbal communication skills, proficiency in advanced functions of Word, PowerPoint, Excel and Outlook Office.
• Strong interpersonal skills, including the ability to write reports and correspondence and to speak effectively to various constituencies.
• Ability to organize and think independently with attention to detail and deadlines
• Ability to prioritize tasks and manage concurrent projects.
• Ability to maintain confidentiality of records and information and to handle sensitive matters with judgement, tact, and diplomacy.
• Attention to detail and ability to multi-task, meet deadlines and prioritize.

• Able to facilitate teamwork in an environment dealing with a broad range of issues. • Support for the Mission of Saint Xavier University and the Mercy Tradition's value of service to others (https://www.sxu.edu/about/mission.asp)

Items to Include

Cover Letter, Resume, Three References

We inspire success by working together to provide meaningful, personalized service in a spirit of excellence. SXU seeks candidates that deliver value-added services in a responsive, collaborative, effective, and respectful manner.

The University is committed to diversity and encourages applications from individuals with a wide variety of backgrounds and experiences. Saint Xavier University affirms its position as a Catholic institution, inspired by the heritage of the Sisters of Mercy, and asserts its rights to employ persons who subscribe to the mission, vision and core values of the University.

Saint Xavier University is an Equal Opportunity Employer that makes all decisions regarding recruitment, hiring, promotions and all other terms and conditions of employment without discrimination on the grounds of race, color, creed, sex, religion, national or ethnic origin, age, physical or mental disability, veteran status or other factors protected by law. Hiring decisions will be based on the bona fide occupational qualifications of each applicant.