Posting Number

SF01475

Job Title

Assistant University Purchasing Agent

Position Number

107862

FTE

1.00

FLSA

Exempt

Position Type

Professional Staff

Union

PSA/NEA - Professional Staff Assoc

Pay Grade Level

10

Pay Grade Range

$51,780 - $78,203

Status

Calendar Year, Full-time, Limited

Department

Purchasing Dept

Contact(s)

Please note: Applications must be submitted directly online only at: https://jobs.uri.edu

Contact Phone/Extension

Contact Email

Physical Demands

Campus Location

Kingston

Grant Funded

No

Extension Contingency Notes

This is a full time calendar year position limited to June 18, 2023 with anticipated renewal.

Job Description Summary

The search will remain open until the position has been filled. First consideration will be given to applications received by December 22, 2022. Second consideration may be given to applications received by January 6, 2023. Applications received subsequent to second consideration date (January 6, 2023) may not be given full consideration.
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BASIC FUNCTION :

Assist the University Purchasing Agent in managing and directing the procurement functions for the University’s campuses, which include the procurement functions of the academic, administrative and research community.

Duties and Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES :

Assist in the administration of the procurement operations of all campuses to ensure compliance with state rules and regulations and the general laws.

Participate in the development, management and implementation of programs and standards as they relate to the University’s purchasing policies and procedures.

Assist in the development and implementation of contracts and agreements related to procurement activities.

Assist in the development and implementation of various PeopleSoft modules or related procurement software.

Assist in preparing and presenting management reports on purchasing activities regarding the various funds sources and document utilization.

Serve as the Purchasing Department’s liaison with the community to ensure customer satisfaction. Ensure that they have sufficient knowledge of the system which will provide maximum benefit to their activities as well as this Department.

OTHER DUTIES AND RESPONSIBILITIES :

Prepare and conduct training sessions for other offices and departments throughout the University on the policies and procedures of the Purchasing Section.

Perform advanced technical work and supervision in the procurement of complex goods or services including the negotiation processes involved.

Evaluate procedures and forms being used and recommend necessary revisions to promote efficiency and effectiveness.

Provide user level information on the automated procurement system to the Purchasing Agent for further development and recommend changes to promote efficiency.

LICENSES , TOOLS AND EQUIPMENT :

Personal computers, printers and word processing, database management and spreadsheet software; Microsoft programs.

Required Qualifications

REQUIRED :

1. Bachelor’s degree with two years of purchasing experience in public or private employment OR Associate’s degree with five years of purchasing experience in public or private employment.

2. Demonstrated organizational skills.

3. Demonstrated supervisory experience.

4. Demonstrated strong interpersonal and verbal communications skills.

5. Demonstrated proficiency in written communication skills.

6. Demonstrated experience with Microsoft programs, (including Word and Excel).

7. Demonstrated ability to work with diverse groups/populations.

Preferred Qualifications

PREFERRED :

1. Demonstrated experience in research activity procurement and contract administration at an institution of higher education or in the public sector.

2. Demonstrated PeopleSoft Financials experience.

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ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES .

Environmental Conditions

The incumbent is not substantially exposed to adverse environmental conditions.

Posting Date

12/08/2022

Closing Date

Special Instructions to Applicants

Quicklink for Posting

https://jobs.uri.edu/postings/11025