This is a professional position responsible for serving as the National Collegiate Athletic Association (NCAA) certification officer in the Office of the Registrar. Responsible for obtaining, evaluating, and documenting student-athlete academic credentials in accordance with NCAA and conference rules and regulations. Ensures compliance with federal financial aid enrollment requirements while ensuring that university policies and federal regulations are followed. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Reports to the Associate Registrar.

• Reviews academic credentials for each student-athlete to determine eligibility status and files appropriate documentation to support certification.

• Completes certification of NCAA requirements of academic performance program via NCAA software portal.

• Updates and monitors student-athlete and team NCAA eligibility and provides feedback for NCAA requests for information.

• Maintains and manages all student-athlete eligibility certification documentation.

• Maintains working relationship with appropriate campus departments and completes documents that support communication between departments.

• Conducts academic pre-evaluation of prospective student-athletes, evaluates transfer coursework, and verifies applicability to university degree plans.

• Monitors full-time enrollment of student-athletes, managers, practice players, and graduate assistants.

• Assists in answering routine questions concerning university and departmental policies and procedures. Escalates issues to appropriate staff.

• Understands and applies the Family Educational Rights and Privacy Act (FERPA) as it relates to students’ privacy rights with student records.

• Compiles and submits various special, monthly, quarterly, annual, and ad hoc reports.

• Scans electronic images into imaging database, performs verification, and links imaged documents to the student information system.

• Archives records in accordance with retention requirements.

• Stays abreast of NCAA and conference rules and regulations applicable to student-athlete eligibility.

• Reviews and updates student records in order to comply with federal financial aid enrollment requirements.

• Assists with registration, student records maintenance, and verifications of information for other student populations.

• Assists with commencement and special projects.

• Documents and tests system updates.

• Performs other related duties as assigned.

The individual must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.

• Knowledge of, or ability to learn, university policies and procedures.

• Knowledge of, or ability to learn, federal, state, and local laws related to the area of responsibility.

• Knowledge of, or ability to learn, university degree requirements.

• Knowledge of records administration and maintenance techniques and procedures.

• Skill in using computer applications such as spreadsheet, database, and word processing software.

• Ability to understand and communicate NCAA and conference rules and regulations related to athletic eligibility.

• Ability to assess individual student-athletes’ academic needs relative to NCAA progress towards degree requirements.

• Ability to interpret complex documents and perform statistical analysis.

• Ability to accurately prepare and maintain records, files, and reports.

• Ability to communicate effectively in both oral and written form.

• Ability to maintain effective interpersonal relationships.

• Ability to work successfully as a member of a team and independently with moderate supervision.

• Ability to set priorities and complete assignments on time.

• Ability to operate office equipment and learn office- and university-specific software.

• Ability to work with and maintain confidential information.

Bachelor’s degree is required. Related experience may be substituted for required education on a basis set forth by the Department of Human Resources.

Two years of related experience is required.

Experience with NCAA athletic certification or experience in a registrar’s office or other comparable area is preferred.

This is a security-sensitive position subject to criminal record check.
This is an IT-sensitive position subject to the Computer and Network Security policy.

This position is eligible for participation in the Teacher Retirement System of Texas (TRS) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length.

Diversity and Inclusion Statement
At SFA , our commitment to diversity and inclusion is more than words—it is actions. We believe diversity and inclusion are keys to promoting more engaged individuals locally and globally. We at SFA are committed to amplifying a campus culture that nurtures belonging and embraces similarities while celebrating that every Lumberjack will be different. Those differences are valued, acknowledged, and supported purposefully. Office of Diversity, Equity and Inclusion | SFA (sfasu.edu)

Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence through diversity. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.

Required fields are indicated with an asterisk (*).

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