Our Company

Situation Group is a digital-first collective of award-winning advertising agencies. We partner with leading entertainment, education and mission-driven brands, including Madison Square Garden, WICKED on Broadway, The Metropolitan Opera, Columbia University, Harvard Online, and No Kid Hungry.

What You'll Do

The Billing Coordinator is an integral part of us managing our client and agency accounts through the accurate and timely processing of select client invoices, team billing batches and vendor invoicing. This role works directly with the Billing Manager to set up and directly service assigned clients within that unit. The Billing Coordinator will communicate with multiple internal teams and assigned client contacts to execute their day-to-day responsibilities.

Sample Day-to-Day Responsibilities

• Manage media order reconciliation & corresponding vendor billing
• Generate client media invoices on a weekly basis
• Review & update invoice formats for accurate commission & date information
• Process & send client invoices, serve as the first point of contact for invoicing questions
• Monthly, quarterly and year-end reconciliation of media for assigned clients, with Billing Manager support as needed
• Enter & manage Accounts Payable for IO vendor and Display/Social invoices for self-managed media (Google Display, DV360 & Facebook, Situation Exchange)
• Maintain knowledge of clients receivables as related to pending media spends, escalating as needed
• Collaborate with internal teams for efficient & accurate billing & reconciliatio

Requirements

• Agency experience is a plus
• 2 years of experience in handling of both AR & AP
• Ability to fluidly move between a variety of day-to-day responsibilities
• Detail oriented with strong organizational and prioritization skills
• Collaborative and solution-oriented
• Skilled with handling numbers
• Excellent communication skills, both verbal and written
• Competent in MS Office or related programs

Benefits

We offer a competitive base salary and a range of benefits and perks:

• Health care plan (medical, dental and vision)
• Retirement plan with employer match
• Life and disability insurance
• Generous paid time off package that includes vacation, sick, “life happens” days, birthdays, summer Fridays and public holidays
• Paid family leave
• Cold brew coffee, snacks and fresh fruit
• Wellness resources
• Special access to New York City’s arts and entertainment scene

We have been honored for our commitment to our team with workplace awards from Crain’s, Best Companies Group, Cynopsis, Digiday, and Fortune.