The Blue Administrative Cluster and the College of Letters and Science embrace and value, diversity, equity, and inclusion (DEI). We are committed to employing and retaining a diverse workforce and have programs and policies in place to ensure all employees can succeed regardless of race, color, national origin, religion, sex, gender expression, gender identity, gender transition status, pregnancy, physical or mental disability, medical condition, genetic information, ancestry, marital status, age, sexual orientation, citizenship or service in the uniformed services, including protected veterans. In acknowledgement of history and current injustices faced by marginalized members of our global UC Davis community, we are firmly committed to supporting our Principles of Community and applying tenets of diversity, equity, and inclusion into every aspect of our everyday work and organizational culture. The Departments of Economics and History are teaching and research units within the College of Letters & Science. The Blue Cluster provides support to the following programs: Department of Economics, Department of History, Military Science, East Asian Studies, The Hemispheric Institute on the Americas, Jewish Studies, History Project, California Social Science History Project, the Center for Poverty Research. Studies, Jewish Studies, and Military Science. The Economics, History, and East Asian Studies Advising Center supports 2200 declared undergraduate majors.

Job Summary

Under direct supervision of the Undergraduate Programs Supervisor, support the customer service and business operations of the College of Letters and Science Administrative Blue Cluster. Provide administrative program support to the Chairs, Directors, Chief Administrative Officer, Undergraduate Programs Supervisor, Undergraduate and Graduate Programs, Business Office and Academic Personnel Units. Duties includes: advising, reception, purchasing, department and program support. Assignments may change frequently depending on an assessment of overall cluster needs.

POSITION INFORMATION

PHYSICAL DEMANDS

• Maneuver and lift boxes and files/office supplies weighing up to 25 lbs.
• Work at a computer terminal for extended periods of time.

WORK ENVIRONMENT

• Position is a mandatory reporter for known or suspected child abuse and requires that a statement acknowledging the requirement to report child abuse be signed.
• Work in an area with a lot of foot traffic and frequent interruptions.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Experience performing administrative functions, general office related tasks and procedures.
• Experience with computer software including email, calendar, word processing, spreadsheets, and websites.
• Experience working under pressure in a busy office with frequent interruptions while giving full attention to detail and accuracy.
• Experience understanding and maintaining confidentiality.

Minimum Knowledge, Skills, and Abilities (KSA) :

• Interpersonal and communication skills to communicate effectively with a diverse group of faculty, staff, students, and the public.
• Customer service, strong organizational skills.
• Knowledge of correct grammar and spelling.
• Skill to understand and implement department and University policies and procedures.

PREFERRED QUALIFICATIONS

Preferred Knowledge, Skills, and Abilities (KSA) :

• Knowledge of Aggie Buy system.
• Knowledge of campus administrative reporting deadlines and procedures related to advising and instructional processes in the Social Sciences.
• Skills to retrieve and assemble information for the preparation of reports, schedules, correspondence etc.
• Knowledge of university policies, requirements, and procedures related to undergraduate students and policies regarding privacy of information to maintain confidentiality.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.