Job description

Bookkeeper Job Description

Camp Magruder

Classification: Full Time, Salaried $37,500-$42,500 depending on experience

Benefits:

• Health Insurance
• 12% of total wages invested in retirement account by Camp Magruder
• Potential Housing at Camp Magruder footsteps from the Pacific Ocean
• 3 Weeks Vacation, and greater flexibility with time off during swing seasons

Reports to Camp Director

Position Mission: To best serve guests and staff with the up-to-date knowledge of how camp is using and receiving resources.

Position Purpose: To oversee a majority of financial record keeping and documentation for the camp as well as certain personnel documentation, and communicating that information to the proper parties.

Essential Job Functions:

• Manage Payments To and From Camp
• Receive, document, and deposit payments from guest groups
• Authorize payment of camp bills
• Follow-up on delinquent accounts
• Investigate potential mistakes in billings

• Accounting
• Log all camp monetary transactions using accounting software
• Balance financial accounts monthly and send reports to Conference Office
• Keep paper copies filed and organized where necessary
• Collect Receipts from staff members as they spend to scan and file
• Check camp accounting against Conference Office reporting monthly

• Communicate Documentation to Conference Office
• Send Employee File Documents
• Send Incident Reports and Insurance Claims

• Generate Reports
• Use camp registration and accounting software for reports to Camp and Conference Offices
• Financial Reports
• Usage Reports
• Population Reports
• Reports will be of particular importance to the Conference Office at year end and during each year’s voluntary audit (usually in the Spring)

• Tracking Fundraising and Grants and their allotment
• Collaborating with Camp Director to maintain records of donations/grants received
• Assigning project spending categories as donation/grant money is spent
• Reporting to Conference Office where Designated Gifts are spent

• Manage Cash Flow for Camp Store
• Keep Cash Box Stocked with Appropriate Amount of Change
• Manage Daily Reports of Camp Store Sales when Camp Store is Open
• Work Camp Store Window When Needed
• Manage Location and Security of Cash Box and Tablet Designated for Sales

Other Duties:

• General Shared Office Functions
• Answering Phone, routing calls
• Fielding Questions from Visitors
• Periodic Office Tidying
• Checking Mail
• Order office supplies and equipment

• Periodic Guest Group Hosting
• Serve as primary contact for Groups during their stay
• Be available, predominantly onsite during groups’ stays
• Give welcome talk with general camp information
• Oversee group during mealtime, coordinating set-up and clean-up
• On call in the evenings in case of emergency
• Guide group through clean-up, check-out
• Close down lodges after group leaves

• Staff Meetings
• Attend weekly staff meetings
• Submit reports at meeting when necessary
• Occasionally lead meeting

• Assist with Check-in/Check-out during Camp Magruder Program Weeks
• Assist Summer Staff with Set-up of Check in/Check out area
• Be Available to Answer Questions, Welcome Guests
• Where Necessary Guide Table Staff in Difficult Questions
• Serve as Runner Between Office and Check in/Check out Tables
• Work with Director and Program Director to Troubleshoot Unexpected Issues
• Receive, Store, and File Important Items from Check-in/Check-out
• Check-in Sheets/Check-out Sheets
• Medical Records
• Confiscated Cell Phones

• Fundraising & Grant Writing
• Explore long term fundraising plans with Camp Director and other Camp Staff
• Write Grants
• Do record keeping and reporting for grants
• Be part of long-term visioning for capital projects and programming based on fundraising plan

Spiritual Life: Camp Magruder is a ministry of the United Methodist Church but does not limit its ministry to Christians or Christian organizations. We believe in working in partnership with all groups and people who work to make the world better. Being a Christian is not an essential requirement, but we seek staff members who at least have a knowledge and respect for United Methodist theology and practices, and someone who is willing to live and work within a Christian Community, helping serve our mission to share God’s love. The ministry is enhanced by staffers who engage in a regular spiritual life.

Relationships: Camp Bookkeeper works primarily with the other members of the Administrative Team (Camp Director, Program Director, and Reservations Coordinator) to coordinate record-keeping and data entry in a timely fashion. Bookkeeper will also work with any camp staff member authorized to make purchases in order to stay up to date with financial reporting.

Equipment Used: Computer, particularly for spreadsheets and reports. Copy Machine, Cutting Board, Laminating Machine, Postage Equipment and Filing Equipment.

Qualifications:

• Professional Bookkeeping Experience for an Organization
• Post High-School Training in Accounting

Knowledge, Skills, Abilities:

• Proficiency with Spreadsheet Software
• Filing Organizational Skills
• Ability to work with both Cloud-based Software and Paper documents
• A Philosophy of Radical Hospitality
• Customer Service Skills
• Written and Phone Communication Skills
• Experience in Organizational Finance, particularly with accrual accounting
• Experience with non-profit grant writing

Physical Aspects of Job: A large amount of typing and screen time. Small amount of lifting up to 50 pounds (deliveries etc.). Ability to reach upper shelves. Ability to walk length of camp.

Work Flow/Typical Hours: The Accounting portion of the job will generally lend itself to a typical 40 hour work week. Camp Hosting can require a wide range of hours depending on the groups involved. Especially during times of greatest occupancy at camp and the potential of hosting multiple times in a given month, weeks may exceed 40 hours. Because of this, we encourage a balance in the flow of work over the course of a given year for our salaried staff whose hours may fluctuate above 40 hours a week during peak season. Because we ask for flexibility of longer hours during busy season, we seek to offer flexibility with time off during slower seasons or times when time off can be covered. Camp Magruder seeks to evaluate work based on goals accomplished in addition to hours worked, so long as over the course of the year a reasonable average for hours is met and work goals are reached. The Bookeeper will work with the Camp Director to establish a work flow that works well for both parties and will have the chance to propose various plans for scheduling.

Terms of Service: This is a full-time, year round, exempt, salaried position

Job Type: Full-time

Pay: $37,500.00 - $42,500.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Retirement plan
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Rockaway Beach, OR 97136: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 2 years (Preferred)

Work Location: One location

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