Job description

The Broker Specialist will report to the Office Manager and will serve as dedicated broker support to a single fee-earner and/or team. This licensed position is responsible for support and management of client service activities, providing superior marketing, research and administrative support critical to the overall success of the broker(s). The Broker Specialist will interact with various departments within the organization on behalf of the fee-earner to ensure they are able to meet the needs of their clients. In this capacity, the Brokerage Specialist will be viewed as a direct line of communications to the fee-earner themselves.

• Provide business development and targeted sales/marketing support

• Manage client database

• Coordinate and assist with collecting, aggregating, and preparing data

• Manage deal pipeline & deal documentation

• Manage content creation process with regards to timeline and production cycle

• Coordinate with other departments based on the needs of the fee-earner

• Internal and external client interaction

• Coordinate events (meetings, open houses, etc.)

• Collaborate with team on deliverables

• Assist with all aspects of meetings and manage active calendars for a department, service line or local brokerage services department or specialized team

• Maintain confidential department records and office files in accordance with internal company procedures

• Assist in the creation and/or editing of presentation materials including flyers, exclusives, leasing proposals, case studies, email blasts, invitations, letter of intent (LOI), NDA’s, DREARs, Referrals etc.

• Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, etc.

Qualifications You Bring:

• Bachelor’s Degree highly preferred

• 2+ year of experience in commercial real estate, or any similar combination of education and experience

• Possess California Department of Real Estate (DRE) license or willing to obtain one during first six months of employment

• Intermediate working knowledge of Adobe Creative Suite; proficiency with Adobe InDesign.

• Experience creating and editing marketing materials

• Proficiency with Microsoft Office Suite; Excel, Word, PowerPoint, Outlook and Teams

• Argus commercial real estate software experience a plus.

• Strong writing, editing, and proofreading skills, correcting spelling, grammatical, and layout errors

• Detail oriented, able to handle multiple projects simultaneously

• Extremely professional & proven record of providing excellent customer service, both internal and external clients

• Ability to work in a deadline-driven environment with strong organizational & priority setting skills

• Excellent verbal and written communication skills

• Upbeat, energetic, takes initiative, dependable, takes pride in work, and works well within a team

• Excellent attendance and punctuality

Physical Environment:

• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day.

• May involve periods of standing, such as operating at machines including copiers, faxes, scanners, binding, cutting, and folding.

Job Type: Full-time

Pay: $75,000.00 - $82,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Note: This position requires compliance with our COVID related protocols, which may also include client-specific requirements. This might include, but is not limited to, either providing documentation of full vaccination as per CDC guidelines or agreeing

Experience:

• Commercial Real Estate: 2 years (Preferred)

License/Certification:

• California Department of Real Estate (DRE) license (Preferred)

Work Location: One location

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