Job description

Administrative Assistant

First United Methodist Church, Wellington Kansas

Reports to: Senior Pastor

Hours: 26 hours per week.

9:00 am – 12:00 pm and 1:00 – 4:00 pm Monday through Thursday

Overview:

• Personal commitment to Jesus Christ and the ministry of the United Methodist Church.
• Be pleasant, discreet, tactful, and capable of honoring confidential communications.
• Have general knowledge of all office equipment and supplies and be willing to further their training.
• Be able to deal with various types of personalities, both on the phone and in person, in a professional manner.
• Perform general office work, under the supervision of the Pastor and cooperation with the other staff.

Responsibilities:

Customer Service

• Meet and greet members, visitors, and others to answer questions in-person, or by phone, or by email. Assist them with what they need or direct them to the appropriate person, organization, website, or location.
• Check and answer emails, pick up and process mail, check and respond to answering machine messages.
• Maintain calendar of events for the building and set HVAC as appropriate. Schedule and follow church policy regarding building usage. This requires being knowledgeable of church policies.
• Prepare Fellowship schedule and distribute to various groups.
• Execute duties as needed by persons coming to the Ministerial Alliance for assistance.
• Order supplies on a regular basis, which includes office supplies, Fellowship supplies and all custodial supplies for the church.
• Contact repair people for the church.
• Maintain a useful and accurate filing system to facilitate the quick retrieval of documents.

Financial

• Mondays meet with the Treasurer to count contributions. Enter contributions into individual member Breeze accounts. Prepare deposit, take to Impact Bank. Send an email to the Finance Committee to report giving for deposit.
• Set up ACH online giving; post ACH online giving into individual Breeze accounts.
• At the end of each quarter, print and mail giving statements.
• At the end of each month, email list of checks written for that month to the Ministerial Alliance Pastor.
• Prepare deposits for the Ministerial Alliance and send end-of-year giving statements.
• Order checks for the Finance Administrator.

Communications

• Prepare the weekly bulletin, inserts, and all pertinent information needed for the week. Upload weekly bulletin to the church website.
• Print weekly scripture reading and place two copies on the podium in the sanctuary.
• Create PowerPoint slides for Sunday services including opening slides. Create slides for Celebration of Life Services as requested.
• Send out communication for the Pastor, church staff persons, and various committee chairpersons as needed.
• Maintain up-to-date church website.
• Keep Pastor and appropriate committees informed regarding those who are ill, have deteriorating vitality, have lost a close relative, or otherwise, who need to be called upon by the Pastor and/or appropriate committees.
• Assist Youth Director with implementing weekly email blast to church. Once a rhythm and procedure are developed, work to share responsibility with the Youth Director.
• Call Lincoln Elementary to let teachers know not to park in side lot during week day funerals.

Reports and Meetings

• Record Church and Life Group attendance; enter into Vital Signs.
• Attend Church Council meetings, record, and type minutes, send minutes to Church Council within the week.
• October/November prepare information and booklet for Charge Conference. Attend Charge Conference, record and type minutes. Send a copy of the Booklet to the Conference Office.
• December/January, prepare yearly statistics report to send to the Conference. Work with the Finance Administrator to obtain correct information.
• Copy and file church correspondence and reports.
• Attend weekly Church Staff meetings.

Database (Breeze) Maintenance

• Keep the addresses, phone numbers, email addresses, birthdays, and membership status of all members updated in Breeze. This includes all types of members.
• Record transferring out members into Breeze including deaths.
• Maintain accurate email lists for all Committees, Boards, and Ministry Teams. This includes Life Groups.
• Perform other duties as assigned by the Pastor.

Qualifications/Experience:

• At least a high school diploma, some college preferred.
• Experience with Microsoft Office, including Word, Excel, PowerPoint, Publisher, and ability to work with graphics.
• Experience with reception duties, clerical, and web skills.
• Basic accounting/bookkeeping procedures and good organizational skills.

Job Type: Part-time

Pay: $16.65 per hour

Ability to commute/relocate:

• Wellington, KS 67152: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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