Job description

CHURCH OFFICE ADMINISTRATOR

Job Description

St. Matthew United Methodist Church

Greenville, South Carolina

Mission Statement:

“Building life-changing relationships with God, one another, and our community.”

1. Principal Function

The Church Office Administrator position is to serve the Pastor, staff, committees, and congregation of St Matthew UMC. The Office Administrator will be required to perform the duties, stated below, in accordance with this job description, the Employee Handbook, and applicable St Matthew Policies and Procedures. Duties may be modified in consultation with the Church Office Administrator, the Pastor, and the Staff Pastor Parish Relations Committee.

2. Nature of Position & Accountability

The position is full-time and salaried, 36 hours a week. A week is defined as Monday through Thursday, 8:00-4:30 (with an hour for lunch), and Friday 8:00-12:00, or as otherwise agreed on.

The Church Office Administrator is ultimately accountable to the Staff-Parish Relations Committee (SPRC) but works day to day under the immediate supervision of the Pastor.

3. Duties & Responsibilities

· Be a welcoming and helpful presence to those persons or groups who call or visit the church office

· Publish the weekly bulletins

· Maintain and update the church website and Facebook

· Gather, organize, and communicate information to the appropriate persons, committees, and/or congregation

· Manage the office area

· Maintain accurate records and files, both digital and paper, as required for the church and conference

· Assist the Pastors and staff as needed in their work in serving the church

· Assist the committees of the church as needed for them to carry out their service to the church

· Maintain and schedule the church calendar of meetings, activities, and events. Distribute this information to those who need to know in an accurate and timely manner

· Run reports as needed by staff and committee persons

· Attend Staff meetings and submit reports as requested

· Attend meetings and serve as recording secretary for Leadership Council and Charge Conference.

· Assist in the preparation of official reports as required by the Greenville District and/or the South Carolina Conference of the United Methodist Church

· Schedule and oversee the usage of the facilities of the church

· Submit the monthly payroll for the church and preschool employees to the payroll company used by the church

· Post contributions of church members to church software database

· Cut checks and auto payments, organize documentation for the Treasurer to sign checks; notify Treasurer that checks are ready to be signed.

· Prepare reports as requested by the Finance Committee, Treasurer, or Finance Secretary

· Recruit and equip volunteers to serve in the office area of the church

· Other duties as directed by the Pastor and/or Staff Pastor Parish Relations Committee

4. Qualifications & Characteristics Needed

· A Christian with a strong, demonstrated commitment to following Jesus Christ, who is able to represent St. Matthew United Methodist Church in a positive way in all aspects of his/her professional and personal life

· A United Methodist background is preferred but not essential

· Ability to pass a Safe Sanctuary screening.

· Superlative computer skills, emphasis on Microsoft Word, Publisher, and Excel

· Outstanding writing skills

· Familiarity with office equipment and materials

· Good skills in the area of website and social media maintenance

· A degree of commensurate work experience in the are of office work and administration with respect to the requirement of this position

· Ability to work discreetly with confidential information

· Work ethic that is positive and team oriented

· Work manager that is dependable and conscientious with the initiative to plan and complete all required responsibilities with little supervision, in a timely manner, and with the upmost accuracy

· Organizational skills to effectively and efficiently carry out the work of this position

5. Mileage

All ministry related mileage is reimbursable at the standard IRS rate if documented carefully and submitted for reimbursement at least every 60 days.

6. Job Performance Expectations & Critical Needs

· Participation in annual staff evaluation with the Senior Pastor and S/PPRC.

· Fulfillment of criteria stated in the Church Office Administrator Job Description and adherence to policies stated in the St. Matthew UMC Employee Handbook.

Approved November 17, 2021 (S/PPRC)

Job Type: Full-time

Pay: $30,000.00 - $32,000.00 per year

Benefits:

• Health insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Greenville, SC 29601: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: One location

colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.