POSITION: Data Entry/Bookkeeper

REPORTS TO: Energy Department Director

SALARY: As per agency salary schedule FLSA: Non- Exempt

HYBRID WORK: Eligible

JOB SUMMARY: The person in this full-time position has the responsibility of: Operations of the computer for the Low- Income Home Energy Assistance Program and related reports. Maintenance of the Client Information System (CIS) to collect client characteristic data for needed program reports to records.

ESSENTIAL DUTIES:

• Review LIHEAP applications that have been entered in computer.
• Run all appropriate reports, letters, back-ups, and check for LIHEAP computer entries.
• Aid in month-end processing of LIHEAP reports.
• Enter into computer all cash receipts and other related items.
• Prepare LIHEAP external reports.
• Prepare agency mailing lists and employee listing as needs for LIHEAP program.
• Responsible for maintenance of the Client Information System to collect client characteristic data and program service records.
• Maintain records and communications with all LIHEAP Vendors
• Help in planning and updating CIS program as changes occur or are required.
• Provide appropriate staff training in relation to the CIS program with Outreach Staff and Central Office Staff.
• Act as back-up as required during departmental absences.
• Attend meetings and trainings as needed.
• Make all LIHEAP and Crisis payments as needed.
• Assist Weatherization with monthly stats entered into Client Tracking
• All other job-related duties/assignments as required.

OTHER DUTIES AND RESPONSIBILITIES:

• Input, access and retrieve data.
• Act as information source for available programs to clients, staff and public.
• Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Prefer high school graduate with double entry bookkeeping experience, or equivalent combination of education and related work experience.
• Excellent computer skills with prior computer experience.
• Accurate typing skills.
• Must possess ability to prepare and analyze statistical data.
• Must be self-motivated and have the ability to organize work and to work independently to meet deadlines with minimal supervision.
• Must have competency on calculator.
• Good communication skills, both verbal and written.
• Ability to understand needs of low-income population.
• Viable means of transportation, evidence of insurance, valid Iowa driver’s license and acceptable driving record.
• Ability to perform medium heavy physical work, exerting up to 50 pounds of force on occasion, up to 20-30 pounds frequently, and up to 5-10 pounds constantly, performing such activities as stooping, kneeling, reaching, standing, walking, pushing, pulling, lifting, including some duties requiring repetitive motion for limited amounts of time, such as computer data entry.

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. Essential duties are intended to describe those functions essential to the performance of this job, and “other’ duties include those that are considered incidental or secondary to the overall purpose of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by management. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.