CURRENT VACANCY: The Fire Department's Community Risk Reduction Division is seeking a part-time employee to assist with the administrative CUPA tasks and assignment, along with general assistance with permit intake and issuance. The employee will be tasked with various duties, including administrative, clerical and customer service responsibilities.

The IDEAL CANDIDATE has familiarity with computers, Microsoft Office 365 applications, able to learn and adapt to customer databases and applications, possesses effective communication and cooperative interpersonal skills, the ability to work well in a busy office, outdoor and indoor environments where attention to detail is important, excellent customer service skills, and is available to work an average of 10-20 hours per week. This recruitment will close when the hiring manager determines that enough qualified applications have been received, but will close no sooner than 5 p.m. February 10, 2023.

Examples of Essential Duties

Assists fire department staff members with a variety of support duties, as assigned; assists with the administration of Hazardous Materials Business Plan program in compliance with Certified Unified Program Agency (CUPA) regulations; reviews annual hazardous materials inventory disclosures; creates records and manintains CUPA database; assists customers by helping businesses in filing of hazardous materials information, including chemical inventory and business emergency response plans; assists with the intakes and issuance of fire permits and plans; works with other city department personnel, as well as Orange County health Care Agency; and performs related duties assigned.

The preceding duties have been provided as examples of the essential types of works performed within this job assignment. The City, at its discretion, may add, modify, change or rescind work assignments as needed.

Minimum Qualifications

Knowledge of: Modern office practices; computer operating systems/software; basic website development; business English and report preparation; spelling and grammar; principles and procedures of filing and record keeping; basic mechanical aptitude and maintenance.

Ability to: Utilize general office equipment, such as telephone, fax, printers, copiers, and computers; learn and apply city policies, procedures, rules and regulations; conduct basic research; research, compile and analyze data and prepare accurate reports; maintain work effectiveness and meet deadlines with frequent changes in workload and the priority of assignments; understand and carry out oral and written instructions; communicate clearly and concisely; perform maintenance as directed; work effectively with Fire Department personnel, other city staff members, as well as outside agencies.

Education and Experience: Equivalent to a high school diploma and three years' directly related experience performing similar clerical duties in an office environment. Associate's or Bachelor's degree preferred. General office, public contact, and/or government-related experience is highly desirable. Experience with permit technician responsibilities is desirable. General aptitude for scientific concepts, such as reading and interpreting hazardous material Safety Data Sheets is required. Experience or training on hazardous materials or permitting is desirable.

License: Must possess a valid California Driver's License and an acceptable driving record by time of appointment. Employees regularly assigned are required to drive a City or personal vehicle in the course and scope of work and shall be required to participate in the DMV Employer Pull Notice Program due to the performance of field duties that may require operation of a City vehicle.

• An official City of Huntington Beach online job application must be filled out in its entirety.
• Applications will be closely reviewed for relevant experience, education and training.
• Applicants best meeting the City's needs will be invited to a department interview.
• Upon a conditional offer of employment a pre-placement drug screen (select positions), TB Screening and California Department of Justice (DOJ) Live Scan fingerprinting, must be completed with acceptable results.
• Other background reports may also be conducted depending on the position.
• Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.

Please Note: Based on candidate pool, only the applicants best meeting the department's needs will be invited to interview. The hiring department will contact applicants if further screening is desired.

Supplemental Information

Work may involve detailed concentration for long periods of time in a modified office environment and exposure to the elements in an outdoor environment occasionally. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.

The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance.

PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations.

CREDIT UNION membership is available to all City employees and provides access to low interest loans.

NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice.