This is a Non-Perm, Part-Time position.

The Fire Department is looking for a part-time Department Services Specialist to assist with a variety of duties including, but not limited to, account reconciliation, budget analysis, specialized Fire Departmental projects and coordination of various complex administrative support functions. This is a part-time position (20-25 hours/week) , with typical hours between 8:00 am and 5:00 pm Monday-Friday.

The ideal candidate will have strong communication skills and interpersonal skills, works well in a busy environment, and is proficient in various office software applications and finance/accounting functions. Some familiarity with fiscal year closing reports, budgets, and financial analysis is preferred.

This recruitment may close at any time, and will close when the hiring manager determines that enough qualified applications have been received.

Temporary/part-time employment is restricted to 1,000 hours within a 12-month period (July 1 – June 30) and does not qualify to receive City benefits, except those required by law. The City does not belong to the Social Security system. However, enrollment in an alternative retirement program is mandatory which requires an employee contribution of 7½% of base earnings to the Public Agency Retirement System (PARS). There are no rights to employment and employment may end with or without cause or advance notice. Further restrictions apply to CalPERS Retired Annuitants.

The position involves a wide variety of highly complex and administrative duties in support of the Fire Department operations including, but not limited to, detailed analysis and research, specialized departmental project and activity development, and coordination of various administrative support functions. The position coordinates and performs a variety of technical accounting duties such as account reconciliation, general ledger maintenance, assistance with financial reporting, and other duties as assigned under general supervision.

These duties have been provided as examples of essential types of work performed by a Department Services Specialist-Fire Department. The City, at its discretion, may add, modify, change or rescind work assignments as needed.

Knowledge of modern office procedures, methods, computer equipment, hardware and software; methods and techniques of proper telephone etiquette; strong writing skills including English usage, spelling, grammar, and punctuation; complex mathematical and statistical financial principles; accounting principles and practices, and comprehensive Excel skills.

Ability to learn to correctly interpret and apply City policies and procedures; perform complex administrative work including preparation of executive summaries, conduct specialized departmental projects, maintain files and compile information for reports; type and/or enter data at a speed necessary for successful job performance; operate and use modern office equipment including computers; learn to use various software packages including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); participate in webinars and conference calls, communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; deliver quality customer service.

Ability and experience in performing account reconciliation, budget analysis, and coordination of various complex administrative support functions.

Education and Experience: Bachelor's degree with more than five (5) years' directly related professional-level experience is required. Bachelor’s degree major in business, economics, finance, or a related field is preferred.

APPLICATION & SELECTION PROCEDURE
An official City of Huntington Beach on-line job application must be filled out in its entirety. Applications will be closely reviewed for relevant experience, education and training.
Applicants best meeting the City's needs will be invited to a department interview.
Upon a conditional offer of employment a pre-placement drug screen (select positions), TB Screening and California Department of Justice (DOJ) Live Scan fingerprinting, must be completed with acceptable results.
Other background reports may also be conducted depending on the position.
Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.

Please Note: Our primary means of communication with applicants is sent via email; therefore, please include a valid email address on your application.

The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance.

PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations.

CREDIT UNION membership is available to all City employees and provides access to low interest loans.

NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice.