Campus:
Chancellor's Office

Job ID: 521003

Job Title:
Deputy Chief of Staff and Director of Board Operations, Office of the Board of Trustees

Time Base:
Full-Time

Date Posted:
November 4, 2022

Closing Date:
Open until filled

Description:

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Deputy Chief of Staff and Director of Board Operations, Office of the Board of Trustees. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

Salary

The salary range for this classification is $6,250 to $20,063 per month. The anticipated salary hiring range is up to $14,584 per month, commensurate with qualifications and experience.

Classification

Administrator III

Position Information

The California State University, Office of the Chancellor, is seeking a Deputy Chief of Staff and Director of Board Operations, Office of the Board of Trustees to assume responsibility for high-level executive support to the Office of the Board of Trustees, Board Chair, Board Secretary, the Chancellor, the Executive Vice Chancellors and Vice Chancellors, and other senior system leaders to facilitate and coordinate the strategic operations of the Board.

This position is responsible for managing and executing special projects under the direction of the Associate Vice Chancellor and Chief of Staff, Office of the Board of Trustees, and for monitoring and ensuring effective and timely completion of all projects and Board requests. In addition, this position is responsible for supervising and managing the Office of the Board of Trustees’ administrative staff and, at the direction of the Associate Vice Chancellor and Chief of Staff, Office of the Board of Trustees, managing all office operations and programs.

Responsibilities

Under the direct supervision of the Associate Vice Chancellor and Chief of Staff, Office of the Board of Trustees, the Deputy Chief of Staff and Director of Board Operations, Office of the Board of Trustees will:

• As directed by Associate Vice Chancellor & Chief of Staff, coordinate and manage all aspects of the Board of Trustees meetings and its committees in compliance with law and policy. Includes strategic development of meeting agendas, annual meeting schedule and managing all Board material preparation, distribution, legal postings, archiving, and ensuring the committee meeting minutes are completed and in the correct format.

• Lead and execute special projects at the direction of the Associate Vice Chancellor and Chief of Staff to the Board of Trustees.

• Serve as principal point of contact to advise and assist CSU staff members and external parties regarding Trustee protocol, policies, and procedures. And other duties as assigned.

• Coordinate and manage strategic projects as directed by the Associate Vice Chancellor & Chief of Staff, including planning, managing, and coordinating ongoing board orientation and training, mentorship program, and online continuing education program.

• As directed by the Associate Vice Chancellor & Chief of Staff, this position will support board initiatives and special committees and coordinate and oversee speech writing or other writing assignments from the Board with Executive Writing.

• As directed by the Associate Vice Chancellor & Chief of Staff, supervise administrative staff and manage operations including but not limited to budget, travel, records management, communications, Trustee master calendar, and online web portal content.

• As directed by the Associate Vice Chancellor & Chief of Staff, manage Trustee support for campus visits and other travel, and periodically manage board events.

• Travel to CSU campuses and other locations as required for the management and support of the Trustees.

• Serve as the official filing officer of the Fair Political Practices Commission for CSU Trustees and Presidents Annual Conflict of Interest Report.

• Serve as the Conflict of Interest (COI) Officer for CSU Trustees and Presidents to ensure compliance with assuming and leaving office policies and legally mandated Conflict of Interest trainings.

• Perform other related duties as requested and deemed appropriate in support of the Board and Chancellor to accomplish assigned responsibilities and operations of the office. And other duties as assigned.

Qualifications

This position requires:

• Bachelor's Degree required or equivalent years of experience to include a minimum of seven years of progressively responsible related experience working with high-level administrators, executives, and/or elected officials with the demonstrated ability to effectively interact with all levels of management.

• Demonstrated leadership and team building skills, with the ability to develop and supervise staff.

• Strong organizational and project management skills with demonstrated ability to plan, coordinate, and direct multiple projects and activities with competing deadlines.

• Ability to set timelines and priorities; take initiative and exercise sound judgement in a senior-level administrative role within a dynamic fast-paced environment.

• Demonstrated ability to maintain strict confidentiality in all matters and perform a wide range of duties that require tact, sensitivity, independent judgment, diplomacy, flexibility, and discretion.

• Strong written and oral communication skills with keen attention to detail, including the ability to initiate, compose, and prepare clear, concise, accurate reports and correspondence.

• Strong problem-solving and analytical skills with the ability to research, evaluate, and analyze complex information/assignments.

• Excellent interpersonal skills with the proven ability to work collaboratively with diverse internal and external constituents.

• Strong ability to learn, interpret and apply organizational policies and procedures with keen focus on priorities, strategies and vision.

• Experience managing budgets and overseeing travel arrangements.

• Must possess excellent English skills and high degree of proficiency with PC and/or Macintosh computers; including MS Word, Excel, PowerPoint, Outlook; Adobe Acrobat; FileMaker Pro; SharePoint and experience updating and maintaining web pages.

Preferred Qualifications-

• Experience working in a higher education environment is highly preferred.

• Master’s degree is highly preferred.

• Knowledge or experience with the Conflict of Interest (COI) process is highly preferred.

Application Period

Priority consideration will be given to candidates who apply by November 25, 2022. Applications will be accepted until the job posting is removed.

How To Apply

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at:

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

COVID19 Vaccination Requirement

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at

Mandated Reporter Per CANRA

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.