Job description

Description

Pinal County is growing FAST and undergoing so much positive change! We need passionate people to come join our team and help us make Pinal County the best place to live and work in the country!
If you have never considered working in government, take a look at what we offer here at Pinal County; we invest in you and your future:

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A team of amazing people who are committed to making Pinal County a great place for its citizens and its employees

• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From; Some with Zero Employee Premium Cost
• Dental and Vision Plans
• Telehealth
• Retirement Plans with Employer Contributions - Guaranteed Lifetime Benefit!
• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education
• Tuition Reimbursement Program
• Alternative Work Schedules
• Paid Vacation And Sick Leave
• Ten Paid Holidays
• Civil Service Leave
• Van Pool Options
• Short-Term Disability – Employer Paid
• Basic Life Insurance - Employer Paid
• Paid Sabbaticals After 15 Years of Continuous Service
• Flexible Spending Accounts for Dependent Care and Medical Expenses
• Employee Assistance Program & Wellness Program
• Suite of Voluntary Benefit Options including additional Life, Accident, Critical Illness and Cancer Insurance

Working at Pinal County is more than just a job, it’s a career, it’s a community, and it’s an investment in your future.
Read more about the position and see if it is a good match for you:

Notice to Applicants:
The hiring salary for this position is dependent upon experience, qualifications and position
funding; starting salaries above the first quartile require additional approval.

This announcement may be closed as soon as a sufficient number of qualified applicants have applied.

JOB SUMMARY
Under close supervision, performs basic work in assisting customers, processing court documents and files, and performs basic general clerical and administrative duties for the Superior Court Clerk's Office. This is an entry level, trainee position. Upon successful completion of the probationary period and the one-year training period, individuals in this classification are eligible for a non-competitive promotion to the Deputy Clerk position.

Example of Duties
Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES:

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Answers routine incoming phone calls and emails from public, attorneys, and court staff.

• Responds to routine questions from court personnel, attorneys, judges, and the public.
• Sorts, counts, and stamps incoming court documents. Recognizes the chronological order of documents and significance of various file stamps and indicators placed on files and/or documents.
• Operates an electronic tracking program to aid in the location of physical files.
• Retrieves and delivers court documents and files to various locations within the Superior Courthouse.
• Files court documents and files in assigned storage areas within the Superior Courthouse.
• Retrieves, and prepares files for court upon request when needed.
• Maintains accurate and complete digital and physical files.
• Maintains and distributes court judicial calendars.
• Collects data to maintain multiple logs and monthly/quarterly reports for the department.
• Retrieves documents from the electronic case management system and microfilm.
• Prepares correspondence and court notifications for mailing.
• Receives and distributes incoming mail for the Clerk of the Court.
• Accepts, marks, and maintains exhibits according to established procedures.
• Prepares, processes, and certifies copies of court documents and files.
• Performs data entry and the imaging of legal documents and files.
• Enters and maintains data in automated case management system and maintain lists.
• Assists in the receipt processing, in qualification, sorting, and filing of 60,000 questionnaires.
• Processes, scans and performs data entry of juror questionnaire information into electronic case management system.
• Assists with utilization of jury kiosks during juror check in.
• Attends all Superior Court sessions ensuring there is a memorialization of the court proceeding.
• Attends hearings where materials (testimony, photographs, and/or videos) involving a sensitive subject matter may be discussed or displayed.
• Maintains knowledge of Judge assignments, hearing dates and court calendar times for reference during hearings.
• Records court proceedings in a note-taking manner to complete required minute entry once the hearing is over.
• Works collectively with judicial staff and adjoining court partners to communicate vital case information during court proceedings and throughout the day.
• Enters data points during protective order hearings into the electronic case management system.
• Process interfaces with statewide AZPOINT system which is critical in generating protective order forms and providing real time access to law enforcement.
• Communicates in person, via email, or phone the various components regarding juror qualifications, reasons for excusal/deferments and general juror information.
• Performs work in a specified area within the Superior Court Clerk's Office.
• Adheres to teamwork to help enrich lives beyond expectation.
• Maintains absolute confidentiality of work-related issues, customer records, and restricted County information.
• Performs other related duties as required.

POSITION SPECIFIC DUTIES:

• None.

Minimum Requirements
MINIMUM REQUIREMENTS TO PERFORM WORK:

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High school diploma or GED equivalent.

• One (1) year of clerical or computer experience.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

Preferred Qualifications:

• Valid Arizona State Driver's License.

Supplemental Information
Knowledge, Skills and Abilities:

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Knowledge of Business English, spelling, and arithmetic.

• Knowledge of clerical and office practices and procedures.
• Skill in using data processing systems and other office equipment and machines.
• Ability to follow written and verbal instructions.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.

PHYSICAL DEMANDS:
May be required to lift 25-30 pounds from floor to waist, waist to shoulder or shoulder to overhead, carry 25-30 pounds a distance of 100 feet, or push/pull 25-150 pounds a distance of 300 feet. The work also requires the ability to finger, feel, grasp, handle, reach, perform repetitive motion, kneel, lift, hear, speak, stand, walk, and demonstrate mental and visual acuity.

WORK ENVIRONMENT:
Work is performed in a high pace and dynamic environment that requires the ability to be sensitive to change and responsive to changing goals, priorities, and needs.

Job Type: Full-time

Pay: $33,172.00 - $49,758.00 per year

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