Job description

JOB SUMMARY:
The Diocesan Accounting Service Accountant will report to the Assistant Controller and provide accounting services to assigned client sites through the Diocese of Corpus Christi. Accounting services include payroll processing, posting journal entries to the general ledger, maintaining both Accounts Payable and Accounts Receivable records, reconciling balance sheet accounts, preparing and analyzing financial statements, assisting in the preparation of the annual budget.

JOB DUTIES AND RESPONSIBILITIES:

• Prepares payroll:Assemble approved timesheets or attendance records.

Post workweek hours to be paid.
Process payroll in a third party payroll system.
Print pre-post payroll journal to be reviewed and approved by Principal or Pastor.

• Posts all transactions to financial system using full accrual accounting including:Deposits generated by the site office staff for all funds received at the site.

Payables as bills are received or encumbrances established.
Disbursements for payables and other request for payment.
Periodic liability payments.
Interest and other deposits made to savings accounts held in the Deposit & Loan
Journal entries needed to make adjustments to the general ledger as needed, justified and approved including corrections from bank statements.
Payroll information.
Accounts receivable entries needed by the site to track anticipated income from an established fee/loan agreement.
Budget information by month once approved by the site.

• Prepares:Monthly balance sheet reconciliations.

Monthly financial statements including profit and loss, balance sheet and cash flow.
Transaction listings in a variety of formats to show historial data for the purpose of preparing the annual budget.
Periodic vouchers based on the accounts receivable sub-ledger.

• Maintains:All financial files and supporting documentation following guidance in the Diocesan Financial Policies and Procedures Manual.

Necessary and updated reference material for the IRS, DOL, SSA, State of Texas and Diocese of Corpus Christi.

• Performs regular analysis of:Financial statements to validate all transactions have been properly recorded.

Financial statements to provide Principals, Pastors and Financial Councils verbal and/or written communication as to the financial condition of their site.
Accounts receivable subsidiary ledger detail for assigned schools to ensure balances are in agreement with the general ledger.

• Ensures the internal control system as required by the diocesan policy is being followed from the perspective of a bookkeeper and to the extent possible from the position. Oversees that transactions are not posted or checks produced unless they are adequately documented and approved by appropriate authority. This includes periodic training of employees on the internal control system that must be followed by the site.
• Cross training with other team members to serve and assist clients as needed.
• Provides advice to pastor or principal on financial management matters.
• All other duties assigned.

REQUIRED SKILLS AND ABILITIES:

• Strong mathematical skills
• Proficient in Microsoft Office
• Must be able to work independently and have good organizational skills
• Must be able to communicate effectively in writing and verbally.
• Sit for prolonged periods of time.
• Lift, carry, push or pull a maximum of 10 lbs.

ADDITIONAL REQUIREMENTS:

• Submit to employment required screenings including criminal background, MVR and drug screening.
• Obtain certification in Safe Environment training provided by the Office of Safe Environment and Child & Family Resources.
• Position requires adherence to diocesan policies and procedures, as well as exceptional collegiality and ability to work in a team environment.

QUALIFICATIONS:

• Minimum of two to four year degree in a business related field such as finance and/or accounting.
• Minimum of three years’ experience with QuickBooks in an office environment or another accounting software package including payroll processing.
• Familiarity and able to perform research on all State and Federal regulations pertaining to compensation and labor issues.

HOURS:
Full-Time

BENEFITS:
Medical and 403(b) Thrift Plan Retirement Benefits.

Job Type: Full-time

Pay: $38,000.00 - $47,500.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

COVID-19 considerations:
The building we are located in follows the promulgated orders of the Judge of Nueces County.

Ability to commute/relocate:

• Corpus Christi, TX 78401: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Required)

Experience:

• GAAP: 2 years (Required)
• QuickBooks: 2 years (Required)
• Non-profit accounting: 2 years (Preferred)

Work Location: One location

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