The Director of Events is responsible for the successful planning and execution of the YMCA of South Florida's event rentals and special events at the LA Lee YMCA/Mizell Community Center with the expectation of delivering targeted net revenue to the association. Additionally, the individual in this role will collaborate with the Executive Director of Events to support the planning and execution of annual Association-level signature events such as the MLK Inspirational Celebration, Veterans Day Celebration and YMCA Beach Ball. The position reports to the Associate Vice President of Event Operations and Marketing.

Please note Medical Marijuana cards do not exempt you from successfully passing your drug test.

Essential Functions:

LA Lee YMCA/Mizell Community Center

• Manage and execute all event rentals and special events to include event rental and production process, sales, budgeting, timelines, pre-event planning, contracting, permitting, logistics, catering and audio/visual needs, security and parking needs, and complete follow through.
• Manage communication with all clients and vendors, as well as event participants, as appropriate. Must have demonstrated experience working in a highly collaborative role with multiple stakeholder groups.
• Manage Events storage and supplies to include keeping necessary equipment stocked and inventory records accurate at all times.
• Organize the creative development, execution and implementation of events, ensuring the overall quality and tone of events are appropriate.
  • Ensuring rental agreement and certificate of insurances are in place.
  • Ensuring spaces rented are ready for the renting party and left in the same condition found.
• Actively solicit local businesses to rent L.A. Lee YMCA/Mizell Community Center Event Rental Spaces.
  • Creating awareness, maximize space and generate revenue.
• Find sponsorship opportunities to support YMCA Victory Black Box Theatre programs and events.
• Assist in growing L.A. Lee YMCA/Mizell Community Center Special Events gross revenue, net revenue, attendance and donation.
• Supervise in-house Events Team Staff to ensure proper set-up and execution of all events.
• Flexibility to work event rentals as needed.

Association Events (MLK, Veterans Day, Beach Ball)

Work with Executive Director of Events to develop, organize and host special events for MLK Inspirational Celebration, Veterans Day Celebration and YMCA Beach Ball to include the coordination of facilities, décor, catering, entertainment, transportation, location, invitee list, equipment and promotional materials.

Other

• Association initiatives and C-Suite projects as needed.
• Other duties as assigned.

Qualifications, Skills and Abilities / Position Requirements:

• High School Diploma or GED required.
• Bachelor's degree (B. A.) from an accredited college or university, preferred and at least two years of successful experience in developing and executing revenue-generating special events.
• Must have demonstrated experience and success in managing event operations including budgets.
• Demonstrated experience working in a highly collaborative role with multiple stakeholder groups.
• Attention to detail and focus on event execution.
• Excellent interpersonal skills; ability to interact with individuals at all levels.
• Ability to navigate difficult conversations if necessary.
• Excellent communication skills, both written and verbal.
• Must be proficient in Microsoft Office (Word, Excel, Outlook and PowerPoint).
• Excellent administrative and organizational skills with strong attention to detail and accuracy.
• Excellent follow up skills.
• Must be self-motivated with the capacity to prioritize multiple assignments, meet short deadlines and work independently with minimal supervision.
• Requires flexibility and the ability to work well with other employees, board members and volunteers.

Ideal Candidate Profile

• High-energy personality, outgoing and enjoys working in a fast paced environment.
• Natural leader with a competitive drive and desire to grow.
• Innate desire to provide excellent customer service to participants, which will result in an exceptional sports experience.
• Comfortable with public speaking.

Work Environment:

The work environment characteristics described here are representative of those that must be must met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Works in an office environment, with frequent visits to donors, potential donors, board members, volunteers, and vendors.
• While performing the duties of this position, the employee travels by automobile and is exposed to changing weather conditions.
• Will be required to drive often for meetings and other work related duties.

As a condition of employment, you will be required to submit to and satisfactorily clear a thorough Level II fingerprinting background screening and drug test.

As a Drug-Free Workplace, all new hires must successfully complete a urinalysis within 72 hours of notice. Failure to complete the drug test within this timeframe will automatically disqualify you from employment. Please note Medical Marijuana cards do not exempt you from successfully passing your drug test.

The YMCA of South Florida is committed to the policy of Equal Opportunity prohibiting discrimination in the workplace because of race, color, religion, national origin, sexual orientation, political affiliation, age or disability.

Skills

Required