Description

• 
  Perform small repairs and telecommunication troubleshooting
• Conduct walkthroughs as needed with property managers and parent agencies
• Ensures various systems and equipment are operating properly.
• Provide asset and inventory management, safety, and emergency management
• Project and analyze supply needs and create purchase orders
• Coordinate new employee building access, furniture, and phone/voicemail access
• Provide in-person daily direct administrative support to the Administrator and management team
• Design office space layouts and records management, transportation, and vehicle maintenance
• Serve as primary liaison with the OCEE building manager, landlord, vendors, contractors, Regional Business Center, co-located divisions and agencies, and others
• Arrange facility maintenance, janitorial work, storage plans, emergency repairs, resolve facility issues, and coordinate activities with involved parties to achieve these tasks efficiently and cost-effectively
• Maintain and submit attendance and leave information to ensure timely and accurate staff compensation
• Manage and schedule multiple conference rooms
• Oversee the service maintenance on all equipment
• Participate in the facility safety committee
• Interact with the public and staff of all levels of DSHS to resolve administrative inquiries and issues

What we're looking for:

• Ability to plan, organize, assign, review and coordinate work production
• Supervisory skills
• Extensive knowledge of office organization, methods, management principles, and supervisory techniques
• Ability to develop procedures for the most effective utilization of space, equipment, and personnel
• Ability to multi-task and manage conflicting priorities
• Experience with inventory, supply, purchasing, equipment, and maintenance
• Effectively utilize Microsoft Office programs and learn agency-specific programs
• Effective communication skills for a diverse range of audiences
• Excellent time management and organizational skills
• Ability to work in a multicultural services environment

Desired:

• Ability to resolve conflicts/complaints between people and groups with differing goals
• Knowledge of Microsoft Office programs Word, Outlook, and Excel

Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values and meaningful work. It is crucial to our agency’s mission that you bring an equity, anti-racism and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Note: Employees of the Department of Social and Health Services (DSHS) are required to be fully vaccinated against COVID-19 as a condition of employment. Any offer of employment is contingent upon verification of your vaccine status. Please note medical or religious accommodation may be available once an offer of employment is made.

Questions about this opportunity? Please contact elly.price@dshs.wa.gov and reference job number 02957

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

E-Verify® is a registered trademark of the U.S. Department of Homeland Security.