Urbana School District #116

TITLE: Elementary Mentoring & Community Involvement Coordinator

LOCATION: Leal Elementary School

SUPERVISOR: Director of Mentoring and Community Involvement and Building Principal

JOB SUMMARY: The Elementary Mentoring & Community Involvement Coordinator works collaboratively with community groups and school personnel to implement and expand school-based mentoring programs. He/she serves as the liaison between community groups, business partners, and assigned elementary locations. The Mentoring & Community Involvement Coordinator also provides ongoing support and to maintain accurate records and files on all mentors, tutors, business partners, and other volunteers at assigned elementary locations.

ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

C-U One-to-One Mentor Program and other mentor programs

• Recruitment

• Maintain and provide needed updates to the database on current C-U One to One Mentors.
• Work with other mentor program staff to promote C-U One-to-One Mentor Program in the community and within assigned elementary school locations.
• Work with other mentor program staff to recruit new mentors.

• Site Development
• Educate elementary school staff, particularly 4-5th grade teachers, about the parameters and goals of mentoring and the Mentoring Grant
• Identify, assemble, and coordinate a Mentor Support Team at assigned elementary site locations
• Assist teachers with appropriate communication with mentors

• Screening and Orientation

• Keep a copy of the mentor application on file.
• Check references and conduct interviews for mentor applicants.
• Provide on-site orientation for new mentors.

• Student Selection and Matching

• Compile and maintain a list of deserving students to be matched with a mentor.
• Secure parental permission for students to participate in the program and explain program parameters to students.
• With Mentor Support Team, match students with appropriate mentors.

• On-going Support and Supervision
• Contact the mentor within two weeks of the match and then monthly to assess if intervention is needed.
• Maintain accurate contact information on file for each mentor.
• Provide additional support and information for mentors.
• Provide match intervention if necessary.
• Work with Mentor Project Director to facilitate the transfer of student/mentor pair to the new school site if applicable.
• Compile sign-in sheet hours and report totals to Project Director quarterly.

• Participant Appreciation
• Coordinate site specific appreciation events.
• Assist in year-end celebration activities/banquets

• Evaluation

• Assist in the evaluation of mentor programs by assuring that forms are filled out in a timely fashion as requested.

Business Partnership Development

• Identify potential business partners for assigned elementary school locations.
• Work with Scholarship Foundation and other Mentor Program staff in recruiting business partnerships for assigned elementary school locations.
• Act as the school liaison for any school-business partnerships established for assigned elementary school locations.

Other Volunteer/Community Involvement (to be negotiated at each building)

• Act as the school liaison to the University of Illinois Volunteer Programs.
• Provide screening and orientation for all parent volunteers, tutors, and other volunteers at assigned elementary school locations.
• Maintain accurate contact information on file for each parent volunteer, tutor, and other volunteer.
• Compile sign-in sheet hours and report totals to the building principal quarterly.
• Act as the liaison between volunteers and staff at assigned elementary school locations.
• Facilitate periodic recognition events for parent volunteers, tutors, and other volunteers.

Other Duties

• Attend monthly cross-district meetings of Community Involvement/Mentor Coordinators

QUALIFICATIONS:

• Associate’s Degree or a minimum of 30 hours of college credit
• Knowledge and ability to work with community and local businesses.
• Excellent communication skills and the ability to communicate with diverse populations.
• Solid computer skills, including familiarity with Microsoft Office and Excel.

TERMS OF EMPLOYMENT:

• Paid for two (2) hours per day
• The position is five days per week on student attendance days

EVALUATION: The performance of this job will be evaluated in accordance with provisions of the Board’s policy on the evaluation of personnel.

START DATE: ASAP

NOTE: This is not a position within the collective bargaining unit and is not an administrative position.

AN EQUAL-OPPORTUNITY EMPLOYER

REVISED: July 2017