Job description

We are seeking an experienced Event Manager at the NY Botanical Gardens.

POSITION SUMMARY:

The Event Manager plans, directs, and coordinates catered events. Assists in the selection of menu items, schedules catering staff, arranges for facilities or equipment, and communicates customer/client needs to the appropriate personnel, directly supporting the needs/goals of the Senior Director of Sales. Develops and maintains catering accounts and client relationships by ensuring customer satisfaction before, during, and after the event.

The Event Manager is responsible for working as a member of a cohesive operations team supporting the Director of Catering and sales team, as well as the General Manager to enable perfect event execution. This individual functions as a support to the Captains, as well as sometimes acting as a sales specialist when business levels are high.

JOB RESPONSIBILITIES/ESSENTIAL FUNCTIONS

• Ensuring all event information in CaterXpert from the sales team is up to date and fully detailed prior to event/deadlines.
• Assisting in the setup and execution of events
• Ensure that event rentals have scheduled deliveries and pickups that are convenient for specialist or venue manager
• Maintain calendar of events through Outlook and attend all necessary event meetings and conference calls.
• Responsible for the collection and submission of all payments and deposits as it relates to contracted events. They are responsible for ensuring that these payments are on time and responsible for reviewing the weekly AR report and correcting any discrepancies and/or collecting any late payments.
• Managing a staff, holding them accountable for their work and disciplining as needed.
• Act as first point of contact for general leads and gather as much detailed information as needed

REQUIRED SKILLS & PHYSICAL DEMANDS:

• 2 years of catering/food-beverage and/or administrative/event experience
• Very organized
• Able to work independently and make the right decisions for the business
• Basic PC knowledge and comprehension (Word & Excel)
• Basic math knowledge and comprehension (addition, subtraction, multiplication, division, fractions, and percentages)
• Basic math knowledge and comprehension (addition, subtraction, multiplication, division, fractions, and percentages)
• Excellent communication skills
• Excellent staff management skills

About Constellation

As part of our Elior’s Dining & Events segment, Constellation is an unparalleled team of creative culinary “thinkers and doers.” We take immeasurable pride in creating unprecedented culinary experiences and curating long-lasting dining partnerships.

Our goal is simple, and it has always been the same: we build connections—with each other and with you—to make you happy through food. And when we succeed together, that is something worth celebrating.

Constellation is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Type: Full-time

Pay: From $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Evening shift
• Holidays
• Monday to Friday
• Night shift
• Weekend availability

Ability to commute/relocate:

• Bronx, NY: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Events management: 2 years (Required)
• Customer service: 1 year (Preferred)

Work Location: One location

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