Job description
Event Planner
- Richland, Washington
- Communications and Community Outreach
- Regular Full-Time
- No
- 04/26/2023
- 6515
- USD $81,600.00/Yr.
- USD $126,300.00/Yr.
Job Description
Overview
The Community Affairs and Protocol office at PNNL elevates PNNL’s reputation through five signature programs including community engagement, VIP and dignitary relationships, event and conference management, staff involvement and philanthropic outreach and giving. We focus on identifying and executing opportunities for engagements with stakeholders and other influencers to create awareness and strengthen PNNL’s leadership in research and innovation with local, state, and federal stakeholders and policy makers.
Responsibilities
We are seeking an outgoing, creative and detail-oriented event professional to lead the execution of PNNL-hosted conferences, workshops, stakeholder visits and so much more. The Community Affairs Consultant will work closely with partners across the Laboratory to plan events from concept to completion, serving as an ambassador to federal, state and municipal agencies and their staffers, important stakeholders, and the community at-large. The candidate will grow and protect the Laboratory’s reputation and foster important relationships and manage programs that are aimed at developing advocacy for PNNL/Battelle while promoting our science reputation. The Community Affairs Consultant will counsel all levels of Laboratory management on sensitive matters, complex concepts, risk identification and mitigation, messaging and strategies, and identify solutions based on other best practices, for some DOE, OGA and dignitary visits; serve as the primary liaison to DOE’s Pacific Northwest Site Office. The successful candidate will demonstrate event management expertise including project planning, budget development, vendor negotiations, post-event evaluations and reporting, and reconciliation of expenses for VIP briefings, internal and external business-related functions, symposiums, conferences, workshops, program events, banquets, and more. The Community Affairs Consultant will maintain knowledge of current internal and external business requirements, trends and best practices related to event management. Engages and/or leads efforts related to program policies and procedures for Community Affairs and Protocol.
Primary focus: conferences, workshops and some DOE, OGA and dignitary visits.
Qualifications
Minimum Qualifications:
Hazardous Working Conditions/Environment
Not applicable.
Additional Information
This position is on-site to accommodate the requirements of events which requires some weekend and evening work. Staff are required to be accessible on-site within 60 minutes, if needed last minute. This position also involves lifting, hauling, and setup of equipment needed for meetings and events.
This position requires the ability to obtain and maintain a federal security clearance.
Requirements:
Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.
This position is on-site or hybrid with an average of 2-3 days per week on-site. Depending on the number of scheduled events, with primary on-site expectations from spring through fall, there may be workload that requires 5 days on-site intermittently throughout the year. Hybrid staff are expected to be available to be on-site within one hour when business needs require it, but more typically within a day’s notice.
Testing Designated Position
This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.
About PNNL
Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity
Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov.
Drug Free Workplace
PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
Mandatory Requirements
Battelle requires employees to have a COVID-19 vaccine as a condition of employment, subject to accommodation. Applicants are required to disclose their vaccination status following a conditional offer of employment and must attest to being fully vaccinated with a Center for Disease Control (CDC)-approved COVID-19 vaccination or provide documentation of need for medical or religious exemption from the COVID-19 vaccination requirement.
Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.
Rockstar Rewards
Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
Click Here For Rockstar Rewards
The Community Affairs and Protocol office at PNNL elevates PNNL’s reputation through five signature programs including community engagement, VIP and dignitary relationships, event and conference management, staff involvement and philanthropic outreach and giving. We focus on identifying and executing opportunities for engagements with stakeholders and other influencers to create awareness and strengthen PNNL’s leadership in research and innovation with local, state, and federal stakeholders and policy makers.
Responsibilities
We are seeking an outgoing, creative and detail-oriented event professional to lead the execution of PNNL-hosted conferences, workshops, stakeholder visits and so much more. The Community Affairs Consultant will work closely with partners across the Laboratory to plan events from concept to completion, serving as an ambassador to federal, state and municipal agencies and their staffers, important stakeholders, and the community at-large. The candidate will grow and protect the Laboratory’s reputation and foster important relationships and manage programs that are aimed at developing advocacy for PNNL/Battelle while promoting our science reputation. The Community Affairs Consultant will counsel all levels of Laboratory management on sensitive matters, complex concepts, risk identification and mitigation, messaging and strategies, and identify solutions based on other best practices, for some DOE, OGA and dignitary visits; serve as the primary liaison to DOE’s Pacific Northwest Site Office. The successful candidate will demonstrate event management expertise including project planning, budget development, vendor negotiations, post-event evaluations and reporting, and reconciliation of expenses for VIP briefings, internal and external business-related functions, symposiums, conferences, workshops, program events, banquets, and more. The Community Affairs Consultant will maintain knowledge of current internal and external business requirements, trends and best practices related to event management. Engages and/or leads efforts related to program policies and procedures for Community Affairs and Protocol.
Primary focus: conferences, workshops and some DOE, OGA and dignitary visits.
Qualifications
Minimum Qualifications:
- BS/BA and 5+ years of relevant work experience -OR-
- MS/MA and 3+ years of relevant work experience
Preferred Qualifications:
- Conference and event management experience
- Budget development and tracking
- Detail oriented
- Ability to manage, organize and prioritize multiple projects simultaneously
- Problem solving skills; solutions oriented with good judgment
- Ability to work both independently and as part of a team
Hazardous Working Conditions/Environment
Not applicable.
Additional Information
This position is on-site to accommodate the requirements of events which requires some weekend and evening work. Staff are required to be accessible on-site within 60 minutes, if needed last minute. This position also involves lifting, hauling, and setup of equipment needed for meetings and events.
This position requires the ability to obtain and maintain a federal security clearance.
Requirements:
- U.S. Citizenship
- Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance with 10 CFR 710, Appendix B.
- Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the candidate selected is subject to pre-employment and random drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).
Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.
This position is on-site or hybrid with an average of 2-3 days per week on-site. Depending on the number of scheduled events, with primary on-site expectations from spring through fall, there may be workload that requires 5 days on-site intermittently throughout the year. Hybrid staff are expected to be available to be on-site within one hour when business needs require it, but more typically within a day’s notice.
Testing Designated Position
This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.
About PNNL
Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity
Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov.
Drug Free Workplace
PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
Mandatory Requirements
Battelle requires employees to have a COVID-19 vaccine as a condition of employment, subject to accommodation. Applicants are required to disclose their vaccination status following a conditional offer of employment and must attest to being fully vaccinated with a Center for Disease Control (CDC)-approved COVID-19 vaccination or provide documentation of need for medical or religious exemption from the COVID-19 vaccination requirement.
Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.
Rockstar Rewards
Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
- Research Associates excluded.
**Once eligibility requirements are met.
Click Here For Rockstar Rewards
colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.