Job description
ABOUT US
We are driven by service through PASSION, PEOPLE & PURPOSE. A Family of Brands making travel matter for over 100 years.
The Travel Corporation is made up of a team of individuals with a shared goal of delivering exceptional travel experiences that make a positive difference. We’re leading the way in responsible travel, unique rich local experiences, and are dedicated to making sure travel is easy and enjoyable. We’re seeking new talent to elevate our team and can’t wait to hear from you. Get in touch.
HOW YOU'LL WORK
We’re energized by all the opportunities of the new world and are proud of our inspiring global workplaces. We look to inspire teamwork, collaboration, and passion for creativity.
We offer a flexible work environment - in person in exciting offices and virtually with leading technology.
Working together across markets, teams and disciplines ensure everyone has a voice and everyone is part of our industry-leading brands. Irrespective of where you are, we cultivate environments where everyone contributes and everyone flourishes.
PERKS
- After your first year, you get an annual travel credit of $1250 to travel on any one of our core travel brands.
- You also get 2 weeks a year where you can work from anywhere in the world, your choice.
- To grow – we offer a global training calendar, with a mix of virtual, in-person, and e-learning courses. Plus, we give $3000 per year to support external learning and development courses that interest you and drive your passion.
- Giving back - we give you two paid work days each year to volunteer to make a difference in causes that are close to your heart too. We believe that travel is a privilege, but with that privilege comes the responsibility; to ensure we have a positive impact on the places we go, the people we meet, and the wildlife we enjoy. We ensure that travel is a force for good and that we MAKE TRAVEL MATTER®.
POSITION SUMMARY
The role of Executive / Administrative Assistant suits an enthusiastic, self-confident, committed and trustworthy individual who will provide key support to the Destination America CEO. You will need to enjoy working within a fast-paced environment, have plenty of initiative and strong communication skills, the ability to think on your feet and prioritize accordingly, along with diplomacy and tact when dealing with confidential and sensitive matters. A proactive attitude, strong eye for detail and exceptional organizational skills are essential for this rewarding role that provides great exposure to the Travel Corporation business.
KEY RESPONSIBILITIES
- To provide outstanding secretarial and administrative support to the CEO
- Complex diary management including arranging and coordinating internal and external meetings
- Pro-active email management, responding on behalf of the CEO where necessary (meeting requests only)
- Management of meeting agenda documentation, minutes and follow up of submissions required prior to meetings by participants
- Organising travel arrangements for CEO and support for key executives as appropriate
- Organising global conference calls and webinars in multi time zones
- Preparation of PowerPoint Presentations
- Preparation of reports (including collation of documentation) and preparation of meeting packs
- Support with the Destination America LinkedIn account (responding to queries and posting updates)
- Maintaining and updating various contact and distribution lists
- Maintaining requests for business cards (printed or digital) and liaise with Marketing contact for updated internal use collateral
- Assist and support executives to on-board new hires including submission of IT requirements, seating chart updates, Organisational chart updates and Yammer Welcome post on Day 1
- Management of monthly CEO expense reconciliation
- Management of the Marriot and Hilton ‘Points Program’ travel account
- Administrative support for Incident Response Manager during a crisis
- Co-ordination and support (organisational and administrative) to the Incident Response Management team for bi-annual training and scenario sessions
- Administration of National Parks business licenses, Commercial Use Authorisations and annual attendance reconciliations
- Liaise with relevant departments to ensure submission of GDPR requests are completely in a timely manner for submission to the CEO
- Co-ordination and management of team Volunteer Days
- Participation in projects and carrying out other duties that may be outside the standard remit
COMPETENCIES
- Fluent in English
- Exceptional organizational and communication skills
- Proficient in Microsoft Office, particularly Word, Excel, PowerPoint, Outlook
- Discretion and confidentiality and experience with managing sensitive information and confidential communications
- High degree of accuracy, precision and attention to detail
- Fast and accurate, able to work under pressure
- Ability to multi-task, prioritize workload and work to deadlines
- Excellent grammar and spelling – able to construct an email with limited oversight
- Enthusiastic and positive attitude contributing to a highly motivated environment
- Common sense and a strong work ethic
- Proactive and seeks out solutions to problems with little prompting
- Flexibility with hours (overtime)
EXPERIENCE
- Previous experience in an administrative position essential
- Prior working knowledge of Microsoft Office (Office 365)
- Experience within the travel industry useful but not essential
TRAVEL AND OTHER REQUIREMENTS
- Hybrid work environment with days in the Cypress, CA office as agreed
PAY RANGE
- $25.00 - $28.00 hourly
The Travel Corporation is an equal opportunity employer and does not discriminate against race, color, creed, sex, gender, religion, marital status, age, national origin, sexual orientation, or any other consideration made unlawful by federal, state or local laws or ordinances.
The Travel Corporation will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box) Ordinance.
To all recruitment agencies: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes.
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