Job Description Summary

Job Description

Company Description

At Steam Power we are used to change and have been continuously adapting to respond to the to the many factors shaping our industry. Change is how we keep pace with the world around us and ensure our long-term sustainability. To achieve this requires us adopting a strong services mindset that becomes the very DNA of Steam Power. As a result, we have become more of a services organization.

We believe our success in large part will depend on us being as diverse of a team as our customers and regardless of our role, every one of us can contribute to making Steam Power the service provider of choice by customers around the globe.

Job Description

As a member of the Steam Power Americas team, you will be an active contributor to the executive administrative duties for the mainly 3 Executives This role will require you to proactively coordinate, manage and drive the engagement and communication calendar and administrative duties for the applicable Executives

Success in this role looks like:

Establish yourself as a subject matter expert by coordinating complex and heavy calendars, meeting schedules, managing expenses accounts compliantly and in organizing business events aligned to overall business rhythm and travel needs. .

You will be an indispensable Americas team member, with excellent communication, time management and organization skills

Who You Are:

• You are someone who brings support, collaboration and has an effective working relationship with peers and others
• You have experience with Managing calendars, Microsoft office Applications in a fast-paced environment

Your Role:

• Proactively coordinate complex and heavy calendars, meeting schedules, and business events aligned to overall business rhythm and travel needs.
• Plan complex domestic and international travel itineraries in coordination with business meetings. Ensure travel requirements and policies are maintained within GE travel systems. Maintain passport and visa requirements.
• Prepare and reconcile expenses. Maintain expense reporting approvals and workflow to ensure timely reimbursements and reporting.
• Manage email information flow including reviewing, prioritizing and responding to email. Manage overall Outlook by summarizing weekly content, identifying Leader actions and automate filing to ensure organized and retrievable content.
• Schedule and coordinate team and staff meetings, all hands meetings, operating meetings and other meetings as needed.
• Coordinate business communication by directing business contacts to appropriate managers, gathering information for communications/presentations and/or disseminating information as needed.
• Establish and maintain strong communication links with cross functional teams and other stakeholders.
• Provide procurement support as required for geographically dispersed team, event materials, etc.
• Create/Receive Purchase Orders such as conference charge expenses and other related needs.
• Manage payment invoices for field employee training such as monthly invoices related to the field employee charges for training and drug testing prior to outage visits, etc.
• Process company contribution payment requests as requested including EFT payment requests related to GE/Customer partnering events.
• Administer field employee access for FedEx shipping account as requested for the field employees to have access to ship supplies, equipment.
• Prepare presentations, reports, spreadsheets, meeting minutes and other business information
• Maintain Organization charts, distribution list management, and team communication needs.
• Assist in planning employee engagement, events and recognition.

Basic Qualifications:

• Bachelor’s Degree from an accredited college or university
• (or a High School Diploma / GED with a minimum of 5 years of experience in an Executive or Administrative Assistant position).

Desired Qualifications:

• Ability to work as a supportive, collaborative, team player, while having an effective working relationship with peers and others
• High customer service orientation experience Strong organizational skills and exceptional attention to detail and accuracy
• Ability to prioritize and anticipate needs
• Ability to maintain confidentiality of highly sensitive information
• Ability to balance workload under short deadlines and changing priorities in a fast-paced environment
• Ability to deal with ambiguity and handle stressful and difficult situations effectively
• Knowledgeable of GE policies / procedures
• Internet proficiency and knowledge of web-based applications
• Strong computer skills with proficiency in Microsoft Applications (PowerPoint, Word, and Excel)
• Strong oral and written communication skills
• Strong interpersonal and leadership skills
• Ability to work with geographically dispersed remote teams