Job description
Extraco Banks is seeking an Executive Assistant to the Director of Mission and Marketing Strategy in Waco, Texas. Extraco Marketing functions to raise brand awareness, engage customers and monitor feedback. This position is located on site in Waco.
Summary:
The Executive Assistant will provide executive-level support to the EVP, Director of Mission and Marketing Strategy. They will oversee and manage the flow and exchange of information, streamline interactions and facilitate initiatives on her behalf. This will include extensive project and budget management, monthly and quarterly reporting, and working as right-hand support person for both daily work as well as supporting a growing and dynamic team.
The Executive Assistant will provide executive-level support to the EVP, Director of Mission and Marketing Strategy. They will oversee and manage the flow and exchange of information, streamline interactions and facilitate initiatives on her behalf. This will include extensive project and budget management, monthly and quarterly reporting, and working as right-hand support person for both daily work as well as supporting a growing and dynamic team.
Experience: 8 or more years of relevant work experience
Knowledge requirements, i.e. skills, abilities, personal characteristics:
- Highly effective interpersonal skills with an ability to partner with a dynamic team
- Comfortable interacting with high-level executives
- Must possess strong organizational and time-management skills
- Exhibits sound judgment with the ability to prioritize and make decisions
- Energetic and eager to tackle new projects and ideas
- Ability to adapt quickly to changing priorities and roles
- A detail-oriented self-starter with prior experience in the financial services industry a plus
- Experience in marketing campaign reporting a plus
- Experience in overseeing budgets and expenses
- Demonstrated ability to facilitate and potentially lead meetings in executive’s absence
- Proficiency in the use of Microsoft Office tools, Adobe Acrobat, project management platforms
- Strong PowerPoint skills; can creatively and visually tell a compelling story
- Excellent verbal, written skills
- Aptitude for learning new software and systems
Responsibilities and Duties:
- Organize internal and external meetings, including notifying attendees, reserving & setting up conference rooms, setting up virtual access, coordinating catering, drafting and distributing agendas, and taking minutes
- Organize internal and external events, including reserving space, coordinating catering and other vendors as needed, and serving as point person for all logistics
- Participate in calls and meetings as needed including documenting and tracking discussions
- Create reports as needed, including semi-monthly CX and quarterly marketing campaign reports
- Support executive in all tasks pertaining to upcoming 3-5 year company-wide project
- Organize team communications and plan fun team events, both internal and off-site
- Coordinate and maintain a complex calendar, including all incoming scheduling requests, re-schedule meetings as needed, proactively communicate changes, and anticipate / resolve scheduling conflicts
- Prioritize the executive’s tasks and projects daily
- Monitor all emails, documents, or materials requiring input and/or approval; redirect matters to staff, or handle personally, as appropriate
- Serve as a liaison between the executive and the public. This includes receiving and screening phone calls and visitors, answering questions, taking messages, and directing calls appropriately for resolution
- Draft internal and external communications and correspondence on her behalf
- Manage all travel arrangements and reservations
- Complete and submit monthly credit card statements
- Manage and submit all monthly invoices
- Complete and submit monthly expense reports
- Maintain electronic filing systems
- Maintain confidential and sensitive information
- Assist team as needed
Education: Bachelor’s degree in marketing, business, or computer science
We are an Equal Opportunity Employer M/F/D/V. Extraco provides reasonable accommodation for persons with disability.
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