Job description
Executive Assistant
#HP
Who We Are?
Our employees consistently rate Grant Associates as a great place to work, and often recommend open positions to friends. We are a culturally diverse company with competitive benefits, frequent opportunities for growth and change, training, and fun activities! We provide: Competitive wages for high performance • 11 Paid Holidays • PTO • Tuition reimbursement • Guided Professional Development Plans • Summer Fridays • Weekly Wellness Sessions • Medical/Vision/ Dental • Employer Paid Life Insurance • Employer 401k Contributions • Employee Referral Bonus • Employee Assistance Programs •Company Picnics • Volunteer Experiences
Innovation and a culture of continuous improvement are built into the fabric of our company. Staff have an opportunity to improve themselves and our company by joining our Fit Forward, Culture, Innovation, Equity, Diversity, Inclusion and Belonging, and Green teams.
Hybrid Workplace
Enjoy coming to the office to meet your colleagues but still prefer to work from home? No problem! We have a hybrid workplace model that enables our teams to split their time between home and the office.
General Description
The Executive Assistant provides administrative support to the President and Executive Vice Presidents. Reporting directly to the President, the Executive Assistant provides a liaison between the president, key executives, and employees in addition to providing general office support to the executive team.
Responsibilities
- Maintains executives’ calendar by planning and scheduling meetings, conferences, teleconferences, and travel.
- Reads, research, and routes correspondence; drafts letters and documents; collects and analyzes information; initiates telecommunications.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Prepares reports by collecting and analyzing information.
- Provides support by attending and taking notes at executive meetings.
- Uses internal contacts and the internet to unearth hard-to-find information.
- Maintains customer confidence and protects operations by keeping information confidential.
- Contributes to team effort by accomplishing related results as needed.
- Serve as the main point of contact for all employee and office inquiries in the corporate office
- Conduct quarterly internal Quality Assurance audits of all company staff phone and email correspondence
- Coordinate and oversee administrative duties in the office
- Facilitate companywide events remotely and in-person
Qualifications
- BA or BS degree.
- 2-3 years’ experience in an administrative role or office environment.
- Excellent interpersonal, verbal, and written communication skills.
- Ability to work proactively and efficiently in a fast-paced environment.
- The desire for long-term career growth and development.
- Ability to multitask and manage multiple projects simultaneously.
- Knowledge of Zoom and Microsoft Teams.
COVID-19 Requirements
Please be advised that the City of New York has announced that under their COVID-19 Safety Mandate Programs, the COVID-19 Safety Requirement will be expanded to all City employees and
all contracted employees. Under this program, all city and contracted employees must provide verification of their COVID-19 vaccination. As a City contractor, this means that all Grant Associates’ staff in our NYC program offices as well as all indirect staff whose time is charged to these programs must comply and provide verification of vaccination once hired.
About Us
Grant Associates is a national workforce development company that is passionate about raising the economic security for the people, businesses, and communities we serve. Since opening our doors in 1997, we have operated programs in cities large and small, partnering with communities to build the human side of economic development. As one of the largest workforce development organizations in North America, we have provided workforce development services to more than 50,000 companies and helped more than 1.2 million people achieve their career goals. Grant Associates is a wholly-owned subsidiary of Advanced Personnel Management (APM) Group, a leading international provider of Human Services with offices in ten countries.
- Grant Associates is an Equal Opportunity Employer
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