ING, Executive Assistant, NYC

About ING:

Ranked #8 on LinkedIn Top Companies in Financial Services and named to Crain’s 100 Best Places to Work in NYC

In Americas, ING’s Wholesale Banking division offers a broad range of innovative financial products and services to domestic and international corporate and institutional clients.

When you come to work at ING, you’re joining a team where individuality isn’t just accepted, it’s encouraged. We’ve built a culture that’s fun, friendly and supportive – it’s the kind of place where you can be yourself and make the most of whatever you have to offer.

We give people the freedom to take risks, think differently, take ownership of their work, and make great things happen. We’re here to help you get ahead. And with our global network, there’s plenty of scope to take your career in new directions, perhaps even ones you’ve never considered.

Sound like the kind of place you’d feel at home? We’d love to hear from you.

About the position:

Main responsibilities focus upon supporting all administrative activities surrounding the coordination with the Management Team.

About the department:

ING Americas maintains client coverage in North and South America from its offices located in the United States* (New York, Dallas, Houston, Los Angeles & Totowa. Our business lines include Client Coverage, Lending Services, Financial Markets, and Treasury Services. We are well-positioned to leverage our local expertise, product specialization, and global network strength by offering a distribution channel for products from Europe and Asia to our clients in the Americas, and also by cross-selling European products and services to our Americas-based clients with business operations in ING Group's home markets. Our mission is to continue to build and sustain our profitable franchise with integrity, deliver the highest levels of service to our clients, and support our employees and the communities in which we live and work.

Responsibilities :

• Organize local and international travel often complex and subject to change: flights, hotels, taxis, visas, currency, produce detailed itinerary
• Plan and co-ordinate team and client events, professional invitations, manage distribution lists etc.
• Invoice verification and processing
• Manage both expenses & budgets (heavy use of MS-Excel)
• Coordinate internal / external meetings, conference calls, video conferences including agenda creation, travel, lunches, dinners, etc.
• Create, revise, enhance presentations (heavy use of PowerPoint)
• Prepare team expense reimbursements and monitor team expenses
• Manage calendar, special initiatives, team events
• Joiner/leaver tasks: organise IT/comms set-up, business cards, security pass, Amex etc.
• Phone coverage / call screening when necessary
• Assisting in any office or desk moves
• Assisting with Business Management tasks such as report generation, follow ups with Amsterdam and research

Qualifications and Competencies:

• Bachelor’s Degree
• Willing and able to work on-site, in the office
• Ability to work closely with and as a peer of the Management Team
• Team oriented with strong communication, analytical and problem-solving skills
• Ability to adapt to changing environment while maintaining a positive, professional attitude; good soft skills needed
• Highly motivated, proactive in approach, follows up, is tenacious, leaves nothing to chance, doesn’t assume
• Be dependable and trustworthy

Experience/Knowledge:

• 3-5 years of professional experience
• Superior written communication skills for Email, MS-Power Point, etc.
• Must have advanced proficiency in MS-Excel (Graphing, Charting, Pivot Tables, etc.)
• Must have advanced proficiency in MS-Power Point (Graphing, Charting, complex diagrams)
• Budget formulation, comparative budget analysis (vs. prior years, vs. actuals, etc.)
• Basic understanding of accounting principles (depreciation, direct/indirect expenses, allocations, etc.)

Base Salary: $80K-$100K

ING is a committed equal opportunity employer. We welcome applicants of diverse backgrounds and hire without regard to color, gender, religion, national origin, citizenship, disability, age, sexual orientation, or any other characteristic protected by law. We celebrate these differences and rely upon your unique perspective to innovate and seize new opportunities. Come as you are.

ING Bank does not have a commercial banking license in the U.S. and therefore not permitted to conduct a commercial banking business in the U.S. Through its wholly owned subsidiary ING Financial Services LLC, and its affiliates, it offers a full array of wholesale products such as commercial lending and a full range of products and services.