Job description

The Executive Assistant will provide strategic assistance in the areas of communication, meeting and project coordinating, record keeping, preparation of high-level documents, and project management as assigned.

Position Summary:

Reporting directly to the CEO, the Executive Assistant provides a wide range of administrative executive support and executes special projects on the day-to-day operations for La Cheim. The Executive Assistant supports in managing communication, meetings, and interactions with agency personnel and key partners. The Executive Assistant also supports on complex tasks as assigned.

Remote to start

Primary Duties and Responsibilities:

· Utilize excellent customer services skills

· Engage in a culturally attuned and responsive manner ensuring the development and maintenance of positive relationships with the agency executives and community partners.

· Execute agency special projects as assigned by the CEO.

· Manage the executive's day-to-day calendar, including making appointments and prioritizing sensitive matters.

· Prepare reports (including spreadsheets, flowchart), agendas, meeting minutes, legal documents, presentations (power point and other media) and other documents.

· Participate in meetings, taskforces, and workgroups both internally and externally.

· Coordinate and facilitate visits for stakeholders, funders, and community partners.

· Collect and assemble research.

· Support in basic grant research and contract management tasks as assigned.

· Maintain comprehensive and accurate agency records.

· Answer incoming phone calls in a polite and professional manner and accurately take messages.

· Coordinate travel arrangements and create trip itineraries.

· Use software, including word processing, spreadsheets, and other presentation software to prepare reports and/or special projects.

· Other duties as assigned.

Minimum Qualifications:

· Bachelor’s Degree Preferred

· A minimum of two years of executive administrative experience

· Strong interpersonal and organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

· Excellent written and verbal communication skills.

· Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response.

· Must be self-motivated and proactive.

· Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.

· Experience and knowledge of basic office equipment, such as but not limited to computers, printers, phones, mail system and copiers.

· Requires a California Driver’s License, auto registration and an insurable, reliable transportation.

· Must be able to receive clearances with DOJ and FBI fingerprint and negative TB (tuberculosis) test.

Job Type: Full-time position with excellent comprehensive benefits including health, dental, vision, life,

and short and long-term disability.

Job Type: Full-time

Pay: $30.00 per hour

Benefits:

• Dental insurance
• Disability insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

COVID-19 considerations:
All staff and employees are required to wear a mask. If anyone is not feeling well, they will be asked to stay home.

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Experience: 2 years (Preferred)

Work Location:

• One location

Company's website:

• https://www.lacheim.org/

Benefit Conditions:

• Only full-time employees eligible

Work Remotely:

• Temporarily due to COVID-19

COVID-19 Precaution(s):

• Remote interview process
• Personal protective equipment provided or required
• Plastic shield at work stations
• Temperature screenings
• Social distancing guidelines in place
• Virtual meetings
• Sanitizing, disinfecting, or cleaning procedures in place

Job Type: Full-time

Pay: $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• El Sobrante, CA 94803: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: Hybrid remote in El Sobrante, CA 94803

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