Job description
Job Location
Neenah, WI USAddress
1645 Bergstrom Rd (Neenah), WI 54956Job Category
Administration & Support ServicesABOUT US (AND OUR EXCITING FUTURE)
Menasha Corporation is all about possibilities. Our two businesses, Menasha Packaging and ORBIS Corporation, are leaders in their industries, providing corrugated and plastic packaging products and related services to major global companies.
Our employees make the difference, proving that great ideas, collaboration and quality turn possibilities into success. Working at Menasha Corporation means that your insights provide cutting-edge solutions for our customers. If you like to make things happen and are passionate about what you do, you’re going to want to be here.
Join us and become part of the power behind possible.
ABOUT THE OPPORTUNITY
Position Summary
Provides executive-level administrative support by handling information requests, processing corporate vendor set-up and invoicing, preparing and responding to correspondence, receiving visitors, arranging meetings and conference calls, managing office supplies, and coordinating shareholder and employee mass mailings. Also, answers non-routine correspondence, routinely deals with highly confidential and sensitive information and interacts with important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgement is required to plan, prioritize and organize a diversified workload.
Provides executive-level administrative support by handling information requests, processing corporate vendor set-up and invoicing, preparing and responding to correspondence, receiving visitors, arranging meetings and conference calls, managing office supplies, and coordinating shareholder and employee mass mailings. Also, answers non-routine correspondence, routinely deals with highly confidential and sensitive information and interacts with important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgement is required to plan, prioritize and organize a diversified workload.
Key Duties And Responsibilities
- Schedules and organizes activities such as meetings, appointments, travel arrangements, conferences and department activities for corporate team members.
- Creates, develops, and/or edits visual presentations for corporate vice presidents and their designees.
- Serves as the liaison between the businesses, executive office and/or Board members. Facilitates communication, plans events, and distributes information. May be asked to draft agendas and record minutes on occasion.
- Establishes, maintains, and updates files for the corporate vice presidents and their departments. Retrieves information from files as needed.
- Coordinates administrative efforts to ensure effective operation of the executive office by training on internal processes and systems and ensuring all necessary functions are appropriately covered.
- Assists in maintaining and updating the Menasha Corporation intranet site ensuring accuracy and relevancy of information.
- Sorts and distributes mail. Opens mail for the vice president. Drafts written responses or replies by phone or e-mail when requested. Responds to regularly occurring requests for information.
- Answers phones as requested by the corporate vice presidents. Takes messages or fields/answers routine questions. Works in cooperation with other administrative assistants to cover phones.
- Handles confidential and non-routine information.
- Works both independently and as part of an assigned team on special nonrecurring and ongoing projects.
- Prepares general correspondences, memos, charts, tables, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
- Supports processing of corporate financial transactions and documentation of financial activities, including administration of vendor set-up, invoice coding, payment approval, documentation of travel reimbursement and corporate credit card expenses.
- Communicates and works closely with corporate executives, other corporate team members, and all levels of internal staff throughout Menasha Corporation. Will also interact professionally with external Menasha Corporation stakeholders, including shareholders, members of the Board of Directors, customers, suppliers, and members of the community.
- Serves as a back-up to the CEO’s executive assistant.
EDUCATION / CERTIFICATIONS
Education Required
Associate’s Degree
Associate’s Degree
Education Desired
Bachelor’s Degree
Bachelor’s Degree
SKILLS & EXPERIENCE
Work Experience Required
Minimum of eight (8) years’ experience providing administrative support at a senior management level
Minimum of eight (8) years’ experience providing administrative support at a senior management level
Knowledge, Skills, Or Abilities Desired
- Must be highly organized, with a strong attention to detail and follow-through
- Must demonstrate strong communication, teamwork and interpersonal skills
- Ability and willingness to take responsibility and deliver results with a spirit of innovation and strong commitment to excellence
- Must plan, organize and prioritize workload to satisfy the expectations of multiple constituents
- Must be sensitive to the nature of the role, exercise discretion in both internal and external communications, and maintain company information in strict confidence
ADDITIONAL REQUIREMENTS
- Minimum of eight (8) years’ experience providing administrative support at a senior management level
- Exercise mature judgment and able to work independently under minimal supervision
- Bachelor’s degree an advantage
ABOUT MENASHA CORPORATION
Join Menasha Corporation where we are all about the power behind possible! Named a 2021 US Best Managed Company, Menasha Corporation is comprised of two industry-leading companies that manufacture corrugated and plastic packaging products and provide supply chain services for major, global companies. We’re one of America’s oldest private, family-owned manufacturing companies with a history of innovation spanning more than 170 years. Our employees have a vision for what’s possible and thrive in our culture that values creative ideas, collaboration and making a difference. When you join Menasha Corporation, you’re joining a team that leads by example with over 100 locations in North America and Europe. Become part of the power behind possible!Menasha Packaging, a Menasha Corporation company, is the industry’s largest independent, retail-focused corrugated packaging, display, and merchandising solutions provider. Menasha Packaging designs, prints, and produces customized packaging, displays, and merchandising material, and provides pack-out, fulfillment and supply chain services to retailers and leading global consumer packaged goods companies.
ORBIS Corporation, a Menasha Corporation company, optimizes today’s supply chains with reusable plastic packaging products and packaging management services. As the North American reusable plastic packaging leader, ORBIS helps world-class food, beverage, automotive and consumer goods companies move their product faster, safer, and more cost-effectively with reusable totes, pallets, containers, protective interiors, carts, and racks.
You can check out Menasha Corporation’s culture of focusing on employees, operating responsibly, and serving customers in our online Corporate Social Responsibility Report: https://issuu.com/menashacorporation/docs/9022548-mc_hi-res?fr=sOTQyZjUyNTgxODE
Click here to view our two-minute video that shares a quick glimpse about Menasha Corporation and our future of possibilities.
Menasha Corporation and its subsidiaries and affiliates are equal opportunity employers. All qualified applicants will be provided with equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or genetic information.
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