Job description

At Otis, we’re dedicated to reinventing the way people move. As cities reach impossible heights and the digital revolution transforms daily life, our customers are looking to Otis for new ways to keep their world moving. As always, we're ready – with a bold vision of the future and the groundbreaking technology to make it happen. We service more than 2.1 million elevators and escalators in our portfolio throughout 200 different countries and territories. We are proud to have a global team that continues to rise to the challenges of a fast-moving company. Together, the people of Otis are creating new ideas and opportunities by collaborating across time zones, geographies and cultures. So just imagine where we can take you!

If you thrive in a fast-paced environment and are looking for an opportunity to develop your career, then we have a great opportunity for you in our World Headquarters organization. We are seeking a high energy, self-starter to provide critical administrative support to our Chief Communications Officer (CCO) as well as the world headquarters’ Communications team. This role will primarily act as right-hand to the CCO, with additional department-wide responsibilities. This position can be done remotely.

Essential Responsibilities

• Interface with all levels of the organization in a professional and effective manner
• Analyze complex information and requests to ensure timely and successful outcomes
• Handle sensitive information with the utmost confidentiality and professionalism
• Address executive customer and other stakeholder inquiries that come to the Office and direct them to the appropriate colleague, and track progress until resolution
• Plan and schedule meetings, maintain schedules (daily inbox and calendar management) and materials for meetings and conferences, making timely adjustments as needed
• Participate in preparation for quarterly all-hands calls, and leadership meetings including agenda development/management, travel and other logistical arrangements, including vendor management as needed
• Prepares presentations, emails and some written communications pieces for internal team
• Schedule domestic and international travel and make logistical arrangements; prepare meeting and travel itineraries; monitor and complete expense reports in a timely manner
• Liaise with 3rd party vendor partners/agencies to ensure scope of work development and appropriate information sharing/and intake procedures are followed
• Daily financial tracking/budget reporting for multiple cost centers; tasks include creation of purchase order requests, invoice payments, check and wire requests, onboarding new vendors into finance system, direct contact with vendors on payment updates, monthly monitoring of actuals/accruals, special requests Work in partnership with budget manager on monthly/quarterly reporting and forecasting

• Provide project management support/contribute to communications content strategy through upfront planning, tracking deadlines and deliverables, and reporting of outcomes/KPIs
• Travel may be required to support special projects and events (< 10%)

Education / Certifications

Bachelor’s degree or Associates degree, Technical/Business School Certificate or Diploma, Skilled Trades Apprenticeship, or other post high school training (two years duration) with minimum of 5 years of experience considered

Basic Qualifications

• 10+ years of progressive administrative experience, supporting senior, ideally c-suite, executives
• Excellent communication skills, both written and verbal
• Work independently with pace and accuracy to achieve initiatives
• Ability to communicate effectively with a hybrid workforce via Teams/videoconference and related technologies
• Takes initiative, is results oriented, and influences others to achieve common goals
• Highly organized with strong attention to detail, and ability to manage multiple priorities
• Project management experience with a focus on time and task management inclusive of; tracking deliverables and deadlines via clear timelines/work plans, has processes for organization and collaboration among project stakeholders, and can provide clear reporting
• Experience managing, maintaining and communicating budgets
• Strong skills with Microsoft Office (Excel, Word & PowerPoint)

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: Hybrid remote in Farmington, CT 06032

colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.