About Us:

We are a district of three distinct colleges—North Seattle College, Seattle Central College, and South Seattle College—and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.

As a Seattle Colleges employee, you will have the opportunity to contribute to the passionate work of Equity, Diversity, and Inclusion as we work against systemic racism. Additionally, you will gain the rewarding experience of contributing to the success of an open-access learning institution that prepares students for life and work, fostering a diverse, engaged, and dynamic community.

Seattle Colleges staff and faculty also enjoy a competitive benefits package, professional development opportunities and enrichment experiences in areas of their choice including, committee, workgroup, and affinity group opportunities. To learn more about our excellent benefits offerings please see our benefits overview here: Seattle Colleges Employment Benefits

Position Summary:

We are looking to fill a temporary Executive Assitant role. Under the supervision of the President, the Executive Assistant serves as the intermediary between the President and the greater college community, providing confidential and comprehensive administrative support to the President.This position is scheduled to be 6-months in duration with the possibility of extension. Temporary assignments are still benefits eligible.

Responsibilities include, but are not limited to, managing the operations of the President's Office, composing correspondence, scheduling, room scheduling, and compiling and preparing reports; developing, monitoring, and maintaining budgetary and financial records/files; creating and maintaining spreadsheets as well as establishing and maintaining manual and electronic data base files; responding to in-person and telephone inquiries.

Application Procedures:

• Attached current Resume.
• Attached cover letter addressing how your background intersects with the job.

Required application materials must be completed and submitted online.

Hourly starting pay rate for this position is $34.00. Final pay offered is dependant on experience.

Notice to Applicants:
Please note that Seattle Colleges has moved to remote operations, pending public health guidance. Per CDC and WA Public Health directions, at this time we will be practicing social distancing and holding interviews virtually using video conference or teleconference options. As such, if you are selected for interview, please be prepared to hold your interview virtually.

What you'll be doing:

• Managing the operations of the President's Office.
• Creating and maintaining spreadsheets as well as establishing and maintaining manual and electronic data base files; responding to in-person, electronic, and telephone inquiries.
• Manages the President's calendar, including appointments, conferences, meetings, retreats, and other commitments as needed.
• Provide direct confidential and administrative support to the President, including, but not limited to, written correspondence, recording minutes, transcriptions, editing, etc.; prepare correspondence for supervisors, but may exercise signature authority on administrative correspondence; represent and/or communicate on behalf of the President at meetings and conferences.
• Using sound judgment respond verbally and/or in writing to requests regarding institutional and administrative policies, guidelines, and procedures and effectively resolve such inquiries in a manner consistent with the College mission, values, and policies.
• Prepare and assist in the preparation, compilation, and coordination of reports for financial, purchasing, inventory, and personnel records for President's Office; monitors and maintains budgets and expenditures; evaluates costs for expenditures; complete all travel related documents for President's Office; completes finance and payroll documents using electronic approval process, manage time and leave for President’s direct reports, as well as personal services contracts for President's Office.
• Facilitate, support and coordinate presidential campus committees and college-wide communications.
• Coordinate facilities reservations, refreshments requests, catering and other arrangements for on and offsite events and meetings, such as Board of Trustees meetings, District-wide Management meeting, President's Cabinet, Executive Team, Vice Chancellor meetings, and Chancellor's Cabinet.
• Coordinate various standing processes, including the exempt evaluation process for the President's direct reports, budget process, College Council application process, exempt contract renewal, etc.
• Take initiative to troubleshoot and resolves concerns and/or claims on behalf of the President.
• Chair and participate on hiring committees.
• Trains and supervises employees and volunteers.

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• Bachelor’s degree in fields related to Business Administration OR any combination of relevant education, training and experience that indicate successful performance of the essential elements of the position.
• Four (4) or more years of increasingly responsible administrative experience, secretarial functions, and professional support.
• Demonstrated excellence in written and verbal communications skills.
• Demonstrated experience in providing culturally and equity responsive service to underrepresented, marginalized and vulnerable populations
• Demonstrated problem-solving and organizational skills, including project management skills
• Demonstrated experience working with technology and ability to adapt to new systems including strong computer skills in Microsoft Office, Word, Excel, PowerPoint, Outlook, Adobe Acrobat, etc.
• Demonstrated ability to work and carry out multiple assignments under pressure with short deadlines and/or frequent interruptions or distractions.
• Demonstrated ability to exercise effective discernment and judgment in handling sensitive and confidential information.

Physical Requirements:

Ability to perform range of physical motions, exerting up to 25 pounds; lifting and carrying up to 25 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.

Disability Accommodation

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment
• Ability to read and verify data and prepare various materials
• Ability to exchange information on the phone or in person

Notice of Non-discrimination Statement

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of “bullying” behaviors, including “cyber bullying”.

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.