Job description

At The CORE Institute, we are dedicated to taking care of you so you can take care of business! Our robust benefits package includes the following:

• Competitive Health & Welfare Benefits
• Monthly $43 stipend to use toward ancillary benefits
• HSA with qualifying HDHP plans with company match
• 401k plan after 6 months of service with company match (Part-time employees included)
• Employee Assistance Program that is available 24/7 to provide support
• Employee Appreciation Days
• Employee Wellness Events

We are looking for experienced Executive Assistant to support the CEO at our Specialty Hospital (CISH).

CISH offers a fast-paced, engaging work environment where your skills and experience will impact our patients. Some of the many benefits we offer are:

• Competitive hourly wages based on experience
• Shift differentials
• Seven paid holidays annually (separate from PTO)
• Paid Time Off (PTO) and Paid Sick Leave (PSL)
• Award-winning cafeteria offering free lunch Friday

Come join our team of excellence in orthopedic surgical care!

Qualifications

• Associate degree with two years of experience. Bachelor’s degree preferred. Multiple years of experience may be considered in lieu of a degree.
• Minimum of four years administrative experience supporting Executive level position, preferably the company CEO.
• Requires healthcare background/experience.
• Arizona Notary is preferred.

Essential Functions

• Monitors the current status of the work for the CISH Chief Executive Officer.
• Anticipates needs by gathering records, reports, correspondence or other specific information; assists the CEO in preparation for meetings and proactively assists the CEO in his/her duties. Manages the distribution of mail for the hospital and for the CEO directly.
• Will ensure that all agendas, minutes and presentations are adequately prepared in a timely and effective manner. Agendas will be distributed at least one week before the scheduled meeting and meeting minutes will be completed and distributed to the CEO for review at least one week after the meeting.
• Acts as administrator for the Policy and Procedure online database for the hospital.
• Maintains travel arrangements and the appointment calendar. Arranges appointments, meetings, and conferences. Contacts the appropriate individuals to attend. Proactively assists the CEO in all matters pertaining to effective time management.
• Attends meetings or conferences as assigned in order to take meeting minutes.
• Handles variety of matters involving contact with various staff, board members, physicians, committees, government agencies and the public.
• Answers and screens telephone calls. Returns telephone calls as needed. Composes correspondence and distributes it to appropriate individuals.
• Assists with compiling projects, strategic plans and financial reports as assigned. Organizes all electronic and paper files associated with the CEO position.
• Maintains strictest confidentiality. Handles confidential matters concerning policies or practices.
• Manages the electronic and hard copy filing of all contracts, legal and corporate documents.
• Completes all other duties as assigned.

Job Type: Full-time

Pay: Up to $70,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location

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