Job description
Opportunity at a Glance:
We are headquartered in downtown Chicago and offer a hybrid work schedule. This includes being onsite about 2 days per week with flexibility. Responsibilities:
Adtalem institutions and companies include: American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine, and Walden University. (NYSE: ATGE; member S&P MidCap 400 Index) For more information, please visit adtalem.com.
This Executive Assistant position provides a wide range of administration, general support and analysis duties of a highly responsible and confidential nature. The position will have regular exposure to confidential material and requires a great deal of professionalism, discretion, and integrity in dealing with internal and external contacts.
We are headquartered in downtown Chicago and offer a hybrid work schedule. This includes being onsite about 2 days per week with flexibility.
Anticipate the needs and use discretion when setting priorities to keep the leader updated and aware of meetings, agendas, travel, upcoming events, incoming emails and letters, situations relating to the administrative office, campuses, employees, and visitors.- Manages the leader’s calendar and contact database to schedule meetings, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense statements, reserve, and prepare facilities and catering.
- Act as a liaison between the leader and employees, clients and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
- Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis.
- Prepare high level documentation and advanced correspondence for presentation to the Members of the Board and/or Presidential Cabinet.
- Maintains accurate records and files; develops and maintains filing systems to include electronic and hard copy, computer diskette and network systems; ensures filings are in proper format and filed in a timely manner; supplies information upon request.
- Assist in preparing the budget and tracking expenses.
- Organize large meetings which may include multiple departments of the organization.
- Provide administrative support for other member(s) of the Executive Cabinet as assigned/directed by leader.
- Offer support and assistance to other departments and employees as needed for special projects and/or events.
- Completes other duties as assigned.
- Bachelor’s Degree required but may substitute a combination of education and experience.
- 8 years executive assistant experience.
- Microsoft Word, Excel, PowerPoint, Outlook, and other Microsoft applications; Meeting note taking.
- Excellent organizational, oral, and written communication skills
- Ability to multi-task, work independently and as a team member.
- Ability to maintain composure when working under pressure.
- Attention to detail.
- Ability to use good judgment and discretion daily as well as when presented with confidential information.
We are proud to be an EEO employer M/F/D/V. At Adtalem, we welcome everyone and have a strong commitment towards diversity and inclusion. We encourage our Colleagues to be their true authentic selves and support laws that prohibit discrimination everywhere we do business. We also maintain a drug-free workplace.
Who We Are:
At
Adtalem Global Education, we seek to empower students and members to achieve their goals, find success and make inspiring contributions to our global community. Adtalem is a leading workforce solutions provider that partners with organizations to proactively address future workforce needs and empowers career development with access to world-class academic curriculums across the medical and healthcare industries.
Adtalem institutions and companies include: American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine, and Walden University. (NYSE: ATGE; member S&P MidCap 400 Index) For more information, please visit adtalem.com.
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