Serves as an extension of the vice president, providing a broad range of administrative services to support the goals of the department and the enterprise area as well as the overall mission of the university.

The executive assistant will provide high-level administrative services for the Senior Vice President & Chief Medical & Clinical Innovation Officer in the Health System.

ESSENTIAL JOB FUNCTIONS:

• Executes, with minimal direction, administrative duties at the highest level, including managing time-critical, sensitive and/or confidential information.
• Manages multiple, competing priorities and deadlines expeditiously and with considerable discretion and judgement.
• Manages the executives presentations and speaking engagements well in advance with our communications team.
• Manages the executive’s calendar and schedule, while preserving time in the calendar for strategic planning, as needed.
• Prepares the executive for each day by presenting a calendar, gathering and organizing appropriate supporting materials and files for meetings and activities, and reviewing the information with the executive.
• Plans, prepares and oversees all aspects of meetings for the executive, including: invitations, meeting agenda, scheduling of guests, refreshments/food service, audiovisual support, etc.

REQUIRED EDUCATION / EXPERIENCE:

Bachelor’s degree or equivalent and a minimum of five years of experience working in a demanding executive environment.

TECHNICAL SKILLS

• Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel
• Demonstrates proficiency in PeopleSoft systems
• Excellent written and oral communication skills a must

PREFERRED QUALIFICATIONS

• Experience supporting a high-level executive required; experience supporting a medical doctor is a plus.
• Great attention to detail a must.
• Strong skills in editing, drafting of communications.
• Experience managing a busy executive schedule.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

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