Job description
Executive Assistant II - AdventHealth Medical Group
All the benefits and perks you need for you and your family:
- Benefits from Day One
- Paid Days Off from Day One
- Student Loan Repayment Program
- Career Development
Our promise to you:
Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.
Schedule: M-Thu 8-5, Fri 8-3
Shift: Day
Location: 2600 Westhall Lane, Maitland, FL
The community you’ll be caring for:
- More than 800 physicians, 450+ advanced practice providers, and 2,600 clinical and support staff in over 40 specialties, provide patients with a broad range of medical and surgical services.
- AdventHealth Medical Group Central FL operates over 200 offices, providing compassionate, multidisciplinary care to more than one million patients a year.
- In existence since 1994, AdventHealth Medical Group Central FL has demonstrated consistent growth and stability in an ever-changing health care market.
The role you’ll contribute:
The Executive Assistant II provides support and reports to Assistant Vice President, Vice President, or Corporate Responsibility Officer, as assigned, by handling a wide variety of situations involving administrative functions of the office. This individual manages their executive's calendar, meetings, travel and correspondence. The Executive Assistant II composes and types messages, relays confidential information, gathers and interprets information to develop reports and presentations, maintains departmental files, assists in monitoring departmental budgets, and screens visitors and telephone calls.
The value you’ll bring to the team
- Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.
- Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and Florida Hospital in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level
- Provides administrative and secretarial support including opening and disbursing Leader’s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.
- Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.
- May assist with budget tracking, contracts, etc.
Qualifications
Qualifications
The expertise and experiences you’ll need to succeed:
Minimum requirements:
- High School diploma or equivalency
- Two to four years minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role
Preferred qualifications:
- Associate's or Bachelors's Degree in business-related field
- Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.
- Two years executive office/secretarial work experience
- Event planning/coordination experience
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.
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