Job description

Executive Assistant

Woodbury, MN 55129

Monday through Friday with a flexible Wednesday to work from home

This growing company specializes in food and beverage service products from coffee pots to beverage dispensers and distributes throughout the US.

Blue Harlan is the recruiting partner to this beverage and food service supplier in Woodbury, MN. The established business has provided innovative solutions to enhance the presentation and maintain the integrity of beverage and food service for 76 years.

The Opportunity

We are currently looking for an Executive Assistant to be the supportive force that empowers our leadership team. The ideal person for the job will be a proactive problem solver with high energy, exceptional communication skills and a meticulous attention to detail. Previous experience working in an office environment, performing administrative duties, and providing support to management is desired for this role. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Draft slides, meeting notes and documents for executives
• Supporting the CEO and executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
• Complete regular administrative actions

Qualifications

• 4+ years of experience in an administrative role reporting directly to upper management
• Bachelor’s degree in related field preferred
• Superb written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once from spaces, to files, to meeting notes
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences
• Experience overseeing budgets and expenses
• Self-starter with ability to identify and resolve problems independently.

We offer an inclusive culture and excellent benefits. Above all, we're looking for passionate, talented, hard-working people, come join our great team!

Competitive salary + Participation in company health (medical, dental) insurance plans.

Promote work/life balance including paid time off and paid holidays.

We do not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, military status, or any other characteristic protected by law.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay
• Commission pay

Ability to commute/relocate:

• Woodbury, MN: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 3 years (Required)
• executive support: 2 years (Preferred)

Work Location: One location

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