Job description
About Us:
CarePoint prides itself on its patient-focused approach to care delivery, with an emphasis on preventative medicine, health education, and disease management. Leveraging its vast network of physicians and healthcare experts, CarePoint is quickly becoming recognized as a leader in the broader healthcare landscape as it pioneers creative solutions to address urgent population health needs. What You'll Be Doing:
The successful candidate will be able to:
What We're Looking For:
Covid-19 and Influenza Vaccinations are a requirement for employment at CarePoint Health. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from CarePoint.
CarePoint Health is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristic protected by law.
CarePoint Health is one of New Jersey’s leading health care systems comprised of three long-standing and highly-regarded hospitals – Christ Hospital in Jersey City, Hoboken University Medical Center and Bayonne Medical Center. CarePoint united three area hospitals to provide 360-degree-coordinated care by integrating the medical facilities and physician networks associated with these institutions. With over 4,500 employees, CarePoint is the largest private employer in Hudson County, New Jersey and each year provides care to over 300,000 individuals.
CarePoint prides itself on its patient-focused approach to care delivery, with an emphasis on preventative medicine, health education, and disease management. Leveraging its vast network of physicians and healthcare experts, CarePoint is quickly becoming recognized as a leader in the broader healthcare landscape as it pioneers creative solutions to address urgent population health needs.
The Executive Assistant is responsible for providing comprehensive support to the CEO, and Executive Team. This dynamic position requires the ability to anticipate needs, think critically and offer solutions to problems with a high level of professionalism and confidentiality.
The successful candidate will be able to:
Provide general administrative support for the Chief Executive Officer including coordination of scheduling, calendaring, and time management- Manage external contacts to proactively understand who they are, which are priority contacts and keeping track of periodic communication needed
- Anticipate the CEO’s needs and proactively bring together appropriate people and resources to support in addressing issues
- Anticipate need of all meetings and events to ensure their success, such as coordinating: visitor badges, on site audio/video support, virtual (e.g., Teams/zoom for Business), essential meeting materials, and food and beverage
- Manage expense reporting, equipment ordering and maintain supplies, team lists, rosters, databases, distribution lists, etc.
- Keep the CEO informed of progress, changes, delays, and outcomes of ongoing issues/projects, as well as prepare communication documentation (reports, etc.) associated with such
- Prepare and manage work projects as needed
- Manage phones, and screen/sort/prioritize and distribute mail, payment requests/billing issues
- Coordinate activities associated with the Executive Team including assessment of the importance/priority of requests, coordination of meetings between relevant parties
- Provide high quality work and services in a timely manner
- Work cooperatively with other Administrative Assistants, in close partnership to provide reciprocal back-up
- Perform any and all other duties as assigned
What We're Looking For:
- High School Diploma with related business or secretarial school courses to include typing & shorthand
- Minimum 5+ years administrative/secretarial working with C-suite level Executives
- Excellent PC software skills, specifically with Microsoft Office Suite
- Strong organizational skills and ability to multi-task
- Ability to quickly adapt to change, navigate ambiguity, and constantly looking for ways to learn and grow
- Excellent verbal and written communication and interpersonal skills required, with the ability to work professionally with senior management
- Work independently, requiring minimal or no oversight and guidance
- Action-oriented: ability to manage and execute multiple complex projects at a once and deliver in a timely manner
- Ability to work under pressure in an environment with flexibility to adapt to changing work priorities
- Competitive pay
- Medical, dental, and vision insurance
- 401k with Company match
- Generous paid time off
- Paid Holidays
- Tuition Reimbursement
- Advancement and career development opportunities
Covid-19 and Influenza Vaccinations are a requirement for employment at CarePoint Health. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from CarePoint.
CarePoint Health is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristic protected by law.
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