Job description

***THIS IS A HYBRID ROLE - ONLY CANDIDATES IN THE DMV AREA WILL BE CONSIDERED!***

The Personal Assistant (PA) works closely and effectively with the Executive Director (ED), keeping them well informed of upcoming commitments and responsibilities and following up appropriately. The person in this role should demonstrate authenticity and diplomacy to maintain credibility, trust, and integrity and ensure that the ED is equipped with all program support materials and reports. The PA will assist with the preparation of documents for meetings, and managing the calendar of the ED. They will also takes notes and initiates action items for various internal and external meetings, including senior staff meetings, executive board and advisory council meetings, and partnership meetings. Assists in the preparation of materials and organizing of confidential files. Prioritizes conflicting needs; handles matters independently, expeditiously, and proactively; demonstrates great follow-through on projects to ensure successful completion, often with short deadlines. The PA should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the ED with any necessary meeting preparations. In addition to performing business duties, the PA should be comfortable with running errands as well as attending social events for networking and company functions with high net-worth individuals.

Duties and Responsibilities

• Acting as the first point of contact between the ED and internal/external clients via phone calls and other methods of communication.
• Managing and organizing diaries, and scheduling appointments, meetings, and events.
• Taking meeting minutes.
• Submit expense reimbursements.
• Run errands as needed.
• Making transport, business accommodationand travel arrangements.
• Organizing events and conferences.
• Preparing reports, presentations and briefs.
• Maintaining databases and filing systems.
• Conducting research on behalf of the ED.
• Experience with a variety of social media platforms.
• Willing to learn new software and systems.

Required Education & Experience:

• High school diploma or equivalent education required
• 3 years of administrative assistant experience
• Knowledge of appropriate software including: Microsoft Office, Google Suite, and Adobe Acrobat

Demonstrated Qualifications, Skills & Abilities:

Culturally open-minded, compassionate, flexible, open to suggestions and opinions, eager to learn and grow.

Familiarity and experience with non-profits and the role of community-based

organizations.

Ability to maintain discretion when dealing with confidential information and sensitive personnel matters.

Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Ability to work in a team-oriented environment.

Excellent interpersonal and written communication skills.

Flexibility to respond to changing circumstances and priorities.

Ability to creatively solve problems to ensure deliverables are met and pitch in, when necessary, at all, task levels

Ability to collaborate productively and harmoniously in a team, while also being able to self-manage completion of work tasks independently with minimal oversight.

Exercise good judgment and sound decision-making.

Strong organizational skills, including the ability to work in a fast-paced environment.

Job Type: Full-time

Pay: Up to $25.00 per hour

Schedule:

• 8 hour shift

Application Question(s):

• Are you located in the DMV area? Able to commute within 20 minutes to DC to run errands as needed?

Experience:

• Administrative: 3 years (Required)

Work Location: Remote

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