Facilities Coordinator 1170849 (H)

A leading university is seeking a Facilities Coordinator (Housing Builiding Manager). The successful candidate will serve as a subject matter expert for the buildings under the purview of other departments and represent the region as needed. The ideal candidate demonstrates leadership traits including effective communication, supervisory skills, and the ability to manage workflow.

Facilities Coordinator Pay and Benefits:

• Hourly pay: $30/hr
• Worksite: Leading University (Stanford, CA 94305)
• W2 Employment, Group Medical, Dental, Vision, Life, PSL
• 40 hours/week, 4 Month Assignment

Facilities Coordinator Responsibilities:

• Act independently to determine methods and procedures on new assignments.
• Serve as a subject matter expert for the buildings under the purview of other departments and represent the region as needed.
• Process non-standard requests, initiate appropriate documentation, and notify Building Manager and/or coordinate with outside agencies as needed.
• Work closely with the custodial team and Building Manager to identify deficiencies and make recommendations to remedy problems.
• May represent the organization at public events, such as fairs, athletic events and registrations, greet and serve as a resource on the unit and general inquiries.
• Perform facility inspections on a routine basis.
• Accountable for key control and assets provided.
• Identify maintenance needs throughout assigned buildings (i.e. safety concerns, missing furniture, etc.)
• Enter corrective work orders to rectify any maintenance issues that are found during building inspections.
• Damage billing assessment and compilation.
• Gather and manipulate data via Excel.
• Survey custodial closets and lofting rooms when necessary.
• Provide thorough photo documentation for the mage billing process.
• Assist with special facility-related projects as deemed necessary by Building Manager.

Facilities Coordinator Qualifications:

• 4 years of relevant experience or a combination of education and relevant experience.
• Bachelor’s Degree.
• Demonstrates leadership traits including effective communication, supervisory skills, and the ability to manage workflow.
• Demonstrates excellent problem-solving and decision-making skills to effectively solve and respond to complicated requests.
• Excellent customer service experience and a proven ability to meet performance standards.
• Ability to work in a dynamic environment with the potential for shifting priorities.
• Excellent attention to detail and accuracy.
• Ability to use authority, knowledge, and judgment to respond effectively to complicated requests.
• Ability to multi-task
• Ability to learn policies and procedures and correctly provide that information to customers and use the information to make sound decisions.
• Strong computer skills and familiarity with various software programs such as Microsoft Office (Outlook, Word, Excel, and PowerPoint), Cumulus, Sallie, Kinetix, and FileMakerPro.
• Excellent customer service, both in written and oral communication.
• Correct attire for job function, presentable at all times.
• Ability to interface appropriately with colleagues and outside vendor groups.
• Ability to work well with colleagues and clients and with external organizations.
• Commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies.

Shift:

• Monday to Friday from 6:45 AM to 3:15 PM.
• Occasional work on weekends dependent on operational needs.
• Ability to work varying work schedule as necessary to support operational needs.
• May work extended hours.