GENERAL PURPOSE:

The Facilities Project Coordinator coordinates projects and contractors providing maintenance to assets related to City facilities. This work is performed under general supervision – the incumbent normally receives little instruction on routine work and general instruction on new projects and assignments; work is reviewed periodically through observation, adherence to established policies and procedures, and results achieved with primary feedback given with final results.

ESSENTIAL FUNCTIONS:

NOTE: The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position or to reasonably accommodate individuals with disabilities.

Oversee the contractors for the city’s elevators, security systems, life safety systems, fire extinguishers, pest control, HVAC, boiler, cooling tower, etc.

Direct and inspect the work of contractors in assigned areas on a daily basis for quality of work.

Prepare construction notices to the general public relating to construction projects.

Investigate and respond to public complaints regarding construction projects.

Record and maintain a set of as built plans in the field including a daily construction log for each project and division payroll; maintain records of divisional activities including scheduling and attendance.

Required to be available for after hour emergencies and services.

Assist Facility Manger Managing the city-wide key issuance and key making program. Coordinate with Human Resources for appropriate issuance and return of keys, coordinate with maintenance subcontractor when new doors are installed for proper keying system.

Create, update, and maintain project files including, but not limited to, project costs, plans, maintenance work, etc.

Coordinate and keep detailed records of inspections for elevators, life safety systems, fire extinguishers, etc. and pay subcontractors for services, evaluate performance and review contractual compliance and schedule reparations of any inspection deficiencies.

Perform other work as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Working knowledge of occupational hazards, safety rules, and practices and the ability to transmit such knowledge to subordinates.

Skill in the operation of modern office equipment, computers, and software, including Microsoft Office applications (Word, Excel, PowerPoint, etc.).

Ability to read and follow construction plans and blue prints for the purpose of construction, calculations, and estimations.

Ability to analyze data and make recommendations; ability to make calculations.

Ability to schedule and inspect work and deal tactfully and courteously with the general public.

Ability to remain on call, 24 hours a day, seven days a week for after-hours repairs, emergencies, and other related concerns.

Ability to make critical and difficult decisions with some direction that conform to the policies and procedures of the City and the Department.

Ability to establish and maintain effective relationships with employees, supervisors, city officials, and the general public.

Ability to communicate information tactfully and impartially, both in person and in writing with all staff, city officials, and the general public.

Ability to demonstrate proficiency in the City of Winter Park Core Competencies.

Ability to understand and follow oral and written instructions and keep accurate records.

This position is performed with working knowledge – the incumbent has ability to recall and apply important and commonly-used information from relevant source documents or information in a particular subject field.

MINIMUM QUALIFICATIONS:

High School Diploma or equivalent, supplemented by a minimum of five years of construction/project management experience with strong working knowledge of electrical, plumbing, HVAC and framing and completing projects on time. At least three years of supervisory experience is preferred.

An equivalent combination of education, training and experience, which provide the necessary knowledge, skills, and abilities and other competencies required for the position may be considered.

CERTIFICATIONS, TRAINING, SPECIAL REQUIREMENTS:

Note: All certifications must be current at the time of application and must be maintained as a condition of continued employment.

OTHER REQUIREMENTS:

Physical

This is medium work requiring the exertion of 50 pounds of force occasionally, up to 25 pounds of force frequently, and up to 10 pounds of force repetitively to lift, carry, push, pull, and reposition objects. Ability to traverse about a variety of city facilities/jobsites, with or without reasonable accommodation.

Ability to ascend/descend stairs, scaffolds, and ladders.

Ability to remain stationary at jobsites for extended periods of time and repetitively operate related equipment for repairs/maintenance.

Ability to manipulate objects, demonstrate small, precise movements, and operate necessary equipment such as small hand and power tools repetitively or continuously.

Environmental

Tasks may require frequent exposure to adverse environmental conditions including inclement weather, sun, extreme temperatures, odors, dirt and dust, loud noises, and hazardous chemicals, etc.

Sensory

Tasks require the manipulation of objects and demonstration of small, precise movements, the ability to detect and distinguish various features of one’s surroundings, and the ability to effectively communicate and exchange information with others.

The job description does not constitute an employment agreement between the City and employee and is subject to change by the City as the needs of the City and requirements of the job change.

Benefits Include:

• Medical
• Dental
• Flexible Spending Account
• Flexible Dependent Care Account
• Transportation Account
• Voluntary Life Insurnace
• Short Term Disability
• Critical Illness Coverage
• Vision
• Voluntary Legal Insurance
• Group Life and AD&D Insurance
• Long Term Disability (LTD)
• Paid Time off
• Long Term Medical
• On-site Wellness Clinic
• Wellbeing Program
• Bereavement
• Educational Assistance
• Employee Assistance Program (EAP)