Position Summary

The Invoicing Specialist will be primarily responsible for invoicing customers. This includes but is not limited to Invoicing activities (85%), supporting Office Management (15%). The position is a hybrid role and also includes some receptionist duties.

Essential Responsibilities, Accountabilities & Results

• Support Invoicing Lead including daily invoicing responsibilities.
• Coordinate with appropriate personnel to ensure invoices are correct.
• Support Office Manager with special projects as needed.

• Assist with coordinating and setting-up visitor and company meetings and events.
• When in facility, answer phones, greet visitors and sort office mail.

• Assist with other duties as assigned by management.

Educational & Experience Minimum Requirements

This position requires the following knowledge and skills:

• High School Diploma or GED equivalent.
• Minimum of 2 years data entry and/or administrative experience preferred.
• Excellent grasp of Microsoft Office
• Attention to detail.
• Ability to manage multiple projects with ongoing interruptions while maintaining a positive and professional attitude.
• Ability to work with a variety of individuals including senior management.
• Ability to project and maintain professional demeanor.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following physical requirements are commonly performed in this job. There are times, on occasion, when the employee may be asked or expected to perform duties with physical requirements that are different from those listed here. It is the employee’s duty to notify management of any physical limitations or inability to perform a certain task.

• Regularly required to sit, use hands, fingers, talk and hear.
• Frequently required to stand, walk and reach with hands and arms.
• Occasionally lift and/or move up to 25 pounds.

Supplementary Information:

This description is based upon management’s assessment of the requirements and functions of the job as of the date this description was prepared or revised. It is a general guideline for managers and colleagues. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Management reserves the right on a temporary or indefinite basis to modify as necessary to meet changing business conditions.