#122724 Faculty Support Coordinator-Hybrid/Remote

DESCRIPTION

The Herbert Wertheim School of Public Health and Human Longevity Science is dedicated to creating and promoting public health innovations to advance equity, justice, and wellbeing for all and has more than 80 primary salaried faculty, 20 secondary faculty, 250+ personnel, 225 postgraduate students, and over 650 undergraduate majors. The School includes activities in the public health disciplines of biostatistics and bioinformatics, epidemiology, global health, health policy, health behavior, health equity, public mental health, environmental and climate health, and preventive medicine.

The School has strong collaborative research programs facilitated by Research Centers of Excellence focused on wireless and population health systems, health promotion and equity, women's health, and tobacco control, and has extensive collaborations with the School of Medicine, Jacobs School of Engineering, the Scripps Institution of Oceanography, Moores Cancer Center, Design Lab, Qualcomm Institute, ACTRI, HDSI, Skaggs School of Pharmacy, and with other partners across the UC San Diego campus. Partnerships with the community and health agencies are fundamental to the School.

The School houses five recharge cores providing services to UC San Diego and external customers. Research in the School includes ~$125M total awarded grants and contracts. The School has and administers two PhD programs (public health and biostatistics), a Master of Public Health professional degree program, a MS in Biostatistics, the only Health Sciences undergraduate program (BSPH), a Master of Applied Science in Leadership of Healthcare Organizations run in conjunction with UC San Diego Extension, and a Preventive Medicine Residency program.

The Faculty Support Coordinator provides a variety of complex administrative support functions for the Herbert Wertheim School of Public Health and Human Longevity Science (HWSPH) and its faculty, including coordinating and scheduling meetings and faculty recruitment visits; organizing conferences, teleconferences, and other school and programmatic events; coordinating travel arrangements and processing entertainment and travel reimbursements; purchasing; assisting with preparation, editing, and formatting of presentation materials, grant applications, and journal manuscripts; and performing other duties as assigned that require tact, independent analysis, judgement, diplomacy, organizational skills, and discretion.

Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope.

MINIMUM QUALIFICATIONS

• Four (4) years of related experience, education/training, OR a Bachelor’s degree in related area.

• Excellent communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Ability to develop and maintain effective, productive, and cooperative professional relationships with employees at all levels of the organization and with outside individuals and work collaboratively with individuals and groups to incorporate their ideas and adapt to their needs.

• Solid organizational skills and ability to multi-task with demanding timeframes. Ability to set priorities in order to meet established deadlines; skills to work effectively in a high volume environment, dealing with numerous detailed projects simultaneously on short deadlines. Strong skills in short-term planning, analysis, problem-solving, and customer service.

• Working knowledge of common organization-specific and other computer application programs. Proficient in Microsoft Word, Zoom, Doodle and with working knowledge of PowerPoint and Excel as well as browsers and a variety of web-related programs. Working knowledge of presentation systems such as projectors and lecture hall audio.

• Demonstrated experience in arranging and coordinating complex travel.

• Ability to research data from a variety of sources, identifying and extracting relevant data.

• Experience in arranging, coordinating, and hosting visitors such as faculty recruitment candidates and speakers, including accommodations, transportation, group meals, multi-day itineraries, etc.

• Ability to work with minimum supervision, but also function effectively as part of a team.

PREFERRED QUALIFICATIONS

• Knowledge of NIH (and other) grant proposal components, steps, biosketches, and review and manuscript submission.
• Knowledge of UC academic policies and procedures. Understanding of UCSD and UCOP organizational structures, departments and units, and communication channels.
• Background and theoretical knowledge in Public Health research, education, and practice.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check.
• Must be able to work various hours and locations based on business needs. Occasional overtime may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.