Job description

Austin Industrial delivers premier maintenance, construction, and soft craft services to leading industrial companies across the U.S. An industry leader for more than 60 years, we offer single-source solutions to our customers in the oil, gas, chemical, food, agriculture, power, and manufacturing industries. Our team of 4,000 employee-owners, equipped with innovative technology and optimized procedures, helps owners optimize safety, productivity, profit margins, and cost-efficiency.

We have an great opportunity for a field office manager to join our team at our project site in Baytown, Texas. They will be responsible for accounting and administrative support functions for the site that has over 300+ employees.

Specific Duties and Responsibilities

• Manages Accounts Payable and Receivable functions at jobsite(s)
• Receives, reviews and processes vendor/subcontractor invoices
• Takes delivery of goods and/or materials and ensures accurate reporting in accounting system
• Works with Operations to resolving any outstanding AP or AR issues
• Completes required onboarding paperwork for employee-owners and maintains accurate HR forms/records
• Coordinates weekly payroll function
• Ensures jobsite timesheets are entered accurately and timely
• Reconciles payroll to ensure accurate billings to customers
• Reviews subcontracts, POs and associated change orders for accuracy and compliance with Austin policy. Posts them in the system and sends out for execution
• Reviews and processes pay requests from subcontractors in the accounting system to ensure compliance with Austin policy and contract terms
• Keeps track of Lien Waivers, Supplier’s Release, Notice of Intent to Lien, Mechanic’s Lien, Release of Lien; manages the process according to Austin policy and prime contract requirements
• Prepares owner pay application weekly/monthly according to prime contract terms and Austin policy
• Submits for owner approval along with all required documents, and posts the billing (AR) in the accounting system
• Reviews prime contract (owner) change orders for accuracy and policy compliance
• Support job costing activities such as change orders and posting approved owner change orders in the system timely
• Prepares and enters necessary cost accrual or deferral journal entries in the accounting system
• Makes sure budgeted and installed quantities of work items are input in the system, uninstalled materials are properly accounted for, and other job cost related data is accurate and ready for month-end closing based on Austin policy
• Coordinates periodic audit requests with various stakeholders
• Prepares a variety of financial and regulatory reports timely and accurately
• Performs other administrative or clerical duties at the field office
• Maintains ongoing contact with various job-sites, regional offices, and departments to ensure achievement of organizational strategic goals
• Ensures effective team coverage by cross training on various roles/responsibilities
• Other duties as assigned

Requirements:

• Valid Driver’s License and TWIC Card required
• 3+ years’ experience in field accounting, finance, business or related field.
• Industrial Industry experience a huge plus.

We are proud to be a 100% Employee Owned Company (ESOP)! To learn more about Austin, please go to https://www.austin-ind.com/our-company/who-we-are.

An equal employment opportunity employer

Austin ("The Company") is an equal employment opportunity employer. The Company's policy prohibits discrimination against any applicant or employee based on race, color, sex, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. It is also the Company's policy to comply with all federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

No Agency Inquiries Please

Austin Industries and all operating divisions (Austin Bridge & Road, Austin Commercial, and Austin Industrial) do not accept unsolicited resumes, candidates’ names or summaries from staffing agencies, search firms, or third-party recruiters. Any unsolicited resumes submitted to Austin Industries, or any of its employee-owners, becomes the property of Austin Industries and Austin Industries will not pay a placement fee.

Job Type: Full-time

Schedule:

• 10 hour shift
• Overtime

Work Location: In person

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