Job description

Blue Ridge Academy

Job Description

Job Title: Field Trip Specialist

Reports to: Director of Finance/Field Trip Coordinator

Supervises: Not Applicable

FLSA Status: Non-Exempt

Contract Type: A Basis

Revision Date: 04/10/23

Summary of Position:

Under the direction of the Director of Finance and the Field Trip Coordinator for Blue Ridge

Academy, this position is responsible for supporting families and staff throughout the entire field trip process while providing excellent customer service. The Field Trip Specialist will plan, organize, and host Blue Ridge Academy field trips. They will also process all field trip orders for families and provide or distribute supporting field trip artifacts.

Duties and Responsibilities:

I. Responsibilities to school and staff

A. Attends all required meetings and trainings

B. Completes all work thoroughly

C. Manages time effectively to meet all necessary deadlines

D. Response to all calls and emails in a timely manner

E. Provides excellent customer service

II. Responsibilities to Department

A. Review HST and parent field trip request surveys

B. Ensure field trip requests align with approved field trip guidelines

C. Plan, organize, and host/co-host 4-6 field trips per month during the school year

D. Upload all receipts daily to the Drive or applications for each order

E. Create and prepare surveys, flyers, and other materials for promoting the field trips

F. Hold field trip office hours for parents and HSTs

G. Communicate with administrators, staff, and parents to ensure that ordering processes are appropriately followed

H. Process field trip orders

I. Order field trip artifacts for attending students

J. Communicate with families about their admission or waitlist status by email or phone

K. Attend and host/co-host in-person field trips

L. Follow all field trip host tasks, including but not limited to checking in families, communicating with the vendor, providing last-minute information to families or vendors, distributing field trip artifacts, etc.

M. Complete audit surveys for cancellations as needed.

N. Communicate with vendors as needed for ordering instructions, revisions, and cancellations.

O. Troubleshoot possible ways to support the field trips program

P. Support other Blue Ridge Academy departments as assigned in non-field trip months, such as processing orders for enrichment, helping with compliance tasks, or helping out in the lending library.

III. Mission and Vision

A. Promotes Blue Ridge Academy’s mission & vision statements and core values

B. Follows and supports all Blue Ridge policies and procedures

C. Maintains positive attitude

IV. Other duties as assigned

Qualifications:

● One to three years of relevant work experience

● Ability and comfort in working in a fast-paced, entrepreneurial environment, with a demonstrated ability and desire to flexibly shift responsibilities over time as the role and department evolve.

● Excellent analytical and data-based decision-making skills

● Strong customer service orientation in approach to working with teachers, school administrators, and families.

● Proficient keyboarding and file maintenance skills

● Strong organizational, communication, and interpersonal skills

Preferred Qualifications:

● Working knowledge of technology and technological platforms including but not limited to: Google Suite (Gmail, Excel, Google Docs/Word, Google Forms), and Microsoft OS platform.

● Professional etiquette with regard to technology use.

● Excellent written and oral communication skills.

● Experience working in virtual education settings.

● Demonstrate the ability to work effectively as a team member, work independently, and be self-motivated.

● Demonstrate the ability to quickly grasp new techniques, deal with rapid changes and events, and remain calm in stressful situations.

● Promote a positive atmosphere.

● Demonstrate flexibility in the workplace.

Education:

● Associate degree required or Higher

Physical Demands:

● The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

● While performing the duties of this job, the employee is regularly required to walk and stand; sit; use hands and/or fingers to handle or feel; and reach with hands and arms; the employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and peripheral vision. Specific hearing abilities are required by this job. Keyboarding and/or phone use up to 8 hours per day may be required.

● Exposure to hot, cold, wet, humid, or windy conditions caused by weather may occasionally be experienced.

● Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

This position is a hybrid position requiring both in-person and remote responsibilities in which an employee will work from home and at a variety of field trip venues. Field trip venues are typically in Los Angeles County, Ventura County, or within 25 miles of either county. Travel will be required.

Right to Revise:

This job description is not meant to be all-inclusive, and the School reserves the right to revise this job description as necessary without advance notice.

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer without notice.

233 contractual days

Salary range $20.16 - $25.19 per hour

DOE based on experience

Job Type: Full-time

Pay: $20.16 - $25.19 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Palmdale, CA: Reliably commute or planning to relocate before starting work (Required)

Shift availability:

• Day Shift (Preferred)

Work Location: On the road

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