Job description

This is a full-time, exempt, salaried, at will position. The Finance and Operations Manager reports to the Executive Director (ED). NEWAHEC has a diverse revenue stream of grants, donations, and earned income in which the Finance and Operations Manager is responsible for those day-to-day, quarterly, and end-of-year accounting activities. This position is also responsible for payroll. Plus the Finance and Operations manager will assist the ED with human resource-related functions and other operational functions as needed.

Responsibilities

Financial Management

• Ensure that effective internal controls are in place and ensure compliance with GAAP for financial and tax reporting.
• Perform all areas of the accounting function using QuickBooks, including accounts receivable, accounts payable, pay-roll, account reconciliation, and monthly closings.
• Prepare/file annual NEC 1099s.
• Coordinate and lead the annual audit process, cooperating fully with external auditors.
• Update and comply with financial policies and procedures.
• Prepare and present quarterly financial reports for Board of Directors Approval.
• Complete all financial reports as needed for grant compliance and management.
• In partnership with the ED, develop annual budget and monitor quarterly or as needed to ensure operations remain within budget.
• Ensure compliance with IRS regulations and reporting requirements to maintain NEWAHEC’s 501(c)(3) status.

Operations Management

• Review and manage Employee Manual policies.
• Perform HR activities as needed including assisting with on-boarding and off-boarding, managing employee files, and addressing staff employment questions such as benefits.
• Research and evaluate insurance policy options (annually or as needed) including employee benefits, organization building, liability, and D & O insurance.
• Assist ED with staffing and organization-related issues.
• Engages with the board of directors as needed and attends quarterly board meetings.
• Serve as backup to Administrative Assistant and assist with work as needed.

Skills

• Strong computer skills.
• Well organized and high attention to detail
• Keen analytic and problem-solving skills.
• Ability to manage multiple assignments with capacity to prioritize and meet deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Team player with friendly attitude for working with staff, board members, vendors, and agency partners.
• Personal qualities of integrity, credibility, dependability, & trustworthiness are extremely important.

Qualifications

• The ideal candidate will have a strong knowledge of US GAAP, internal controls, and business processes, with experience in AP, AR, payroll processes, journal entries, monthly closings, financial reporting, audit coordination, and experience with human resources basic functions.
• At least three years of accounting function experience; ideally in nonprofit grant accounting.
• Proficiency in Microsoft Word, Excel and QuickBooks.

Benefits
Benefits package include holiday pay, paid-time off, 401K, health insurance, life, and short-term disability

Deadline

• Accepting cover letter/resume until January 27, 2023

Job Type: Full-time

Pay: $43,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Day shift

Education:

• Associate (Preferred)

Experience:

• Accounting: 1 year (Preferred)
• QuickBooks: 1 year (Preferred)
• Non-profit accounting: 1 year (Preferred)

Work Location: One location

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