Job description
Job Description:
Flight Operations Records Specialist
Overview:
The Flight Operations Records Specialist is primarily responsible creating and maintaining pilot & crewmember records in accordance with Company procedures and FAA requirements. He/she will also be involved in other administrative duties related to Part 135 flight operations.
Flight Operations Records Specialist must be experienced with generating and maintaining pilot/crewmember records, and have a comprehensive knowledge of the General Operations Manual, Training Manual, and FAA regulations.
Essential Duties and Responsibilities:
Under the general guidance and direction of the Flight Operations Manager and Director of Operations, the Flight Operations Records Specialist shall perform the following:
Administrative :
Additional Requirements :
Reporting Relationship:
Reports directly to Flight Operations Manager
EEO Statement:
Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing reasonable accommodations for individuals with a disability.
Flight Operations Records Specialist
Overview:
The Flight Operations Records Specialist is primarily responsible creating and maintaining pilot & crewmember records in accordance with Company procedures and FAA requirements. He/she will also be involved in other administrative duties related to Part 135 flight operations.
Flight Operations Records Specialist must be experienced with generating and maintaining pilot/crewmember records, and have a comprehensive knowledge of the General Operations Manual, Training Manual, and FAA regulations.
Essential Duties and Responsibilities:
Under the general guidance and direction of the Flight Operations Manager and Director of Operations, the Flight Operations Records Specialist shall perform the following:
- Create Necessary Records for newly hired pilots and crewmembers in accordance with Part 135 regulations.
- Maintain Records for current pilots and crew in accordance with Part 135 regulations
- Communicate with Flight Operations Manager, Director of Operations, Chief Pilot and Director of Training & Standardization manager.
- Communicate regularly with Flight/Safety Instructors, RAMs, RMMs, BAMs and BMMs
- Interacts with pilots and other company personnel for gathering data, disseminating information, resolving FlightLog, paperwork and processing/records keeping issues.
- Responsible for Ordering, maintaining and tracking ALSE Items as needed
- Insures that Initial and Recurrent training records are posted, filed, and maintained appropriately.
- Audits records on a monthly basis to ensure that all credentials are up to date and to confirm flight currency
- Maintains organized paper records for backup at the PBO to be review by the FAA and POI.
- Updates the records on SharePoint, Shared (Z) Drive), and backup External Hard Drive to mirror the printed records at the PBO.
- Answers and assists with all calls and questions that come through the main PBO line
- Other duties as assigned.
- Mandatory overtime one week each month for Operational Control Form and On-Call for Pilot Emergencies
Administrative :
- Makes all appropriate notifications to the Flight Operations Manager, Director of Operations, Chief Pilot or Training Manager regarding all internal and external reportable events.
- Demonstrates working knowledge of the contents of the, Operations Manual, Operations Specification, Policies and Procedures and all Federal Aviation Regulations pertaining to Part 135 Regulations.
- Maintains current reference material as required.
- Regularly reviews Records in both their printed and electronic format to ensure accuracy, compliance and to help develop systems to enhance timeliness and minimize errors.
Additional Requirements :
- Ability to maintain composure under pressure, works effectively and accurately with frequent interruptions, and set and reset multiple priorities.
- Ability to communicate professionally, effectively and persuasively both orally and in writing at all levels of the organization.
- Able to sit, stand or squat for extended periods of time.
- Maintains a professional image at all times
- Ability to work within a strong team environment.
- Excellent public relations, interpersonal, and customer service skills.
- Excellent computer skills including Microsoft Office Suite and various other computer based software programs.
Reporting Relationship:
Reports directly to Flight Operations Manager
EEO Statement:
Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing reasonable accommodations for individuals with a disability.
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