• Determine if all proper approvals have been met and provided.
• Determine which unit documentation or communication go to.
• Ensure all portions of documentation are combined, organized, and distributed for ease of payment by proper unit.
• Ensure completeness of all incoming electronic Purchase Card (P-Card)Transaction Logs.
• Ensure all P-card logs are accurately tracked on the P-Card Reconciliation.
• Track all moving parts of the transaction logs to ensure the needed approvals, documents, and forms are provided by each cardholder every month.
• Assist with tracking and reconciliation of all outstanding P-Card logs.
• Add vendor number, object coding, contract number, account number, invoice number and date, amount being paid and transaction code.
• Assign batch numbers and document numbers.
• Enter payment data from OPF into the AFRS Financial Toolbox template.
• Verify uploads for accuracy.
• Verify purchases follow Fiscal Office, Agency and Statewide accounting policy and procedures.
• Make sure applicable sales or use tax is paid.
• Perform upload of batch per Office of Financial Management (OFM) required guidelines.
• Notify processor of corrections to ensure future prevention of repetitive errors.
• Move released batches to proper end location for records management purposes.

WORKING CONDITIONS:

• Work Setting, including hazards:
  • Position has a requirement of 40% in-person with an allowance of 60% telework as determined after initial onboarding and training.
  • Position is in an office setting with typical office hazards that include sitting for long periods at a time at a desk working on a computer and performing repetitive tasks.
  • Additional office hazards include working under fluorescent light, repetitively entering data into computer, looking at computer monitor for long periods of time, sitting or standing for long periods of time.
• Schedule:
  • This position normally works 8:00 am - 5:00 pm, Monday - Friday. A flex schedule may be approved after initial trial service period is served. Workload demands may require work outside the assigned work hours and adjustment of work schedules.
  • Occasional overtime might be required to meet deadlines during peak periods.
  • Between July and September, limited leave may be approved due to fiscal/biennial closeout.
• Travel Requirements:
  • May require limited amounts of travel.
• Tools and Equipment:
  • Computer hardware and software.
• Customer Interactions:
  • Customer service is integral to success. Large amount of communication with field and office staff via phone, e-mail and in person.
  • Timely responses to inquiries are expected.
  • Staff may encounter disgruntled employees/vendors on occasion when requesting information with regarding payments or non-payments.

REQUIRED QUALIFICATIONS:

• 
  High school graduate or GED equivalency.

• One (1) year of work experience to include one or more of the following areas: customer service, cash handling, bookkeeping, etc.

• Valid driver’s license.

• State and WDFW financial systems including AFRS, Enterprise Reporting, and Financial Toolbox.
• Effective communication processes with internal and external customers.

• Microsoft Office, including intermediate level knowledge of Microsoft Outlook, Word, and Excel.

• Consistently follow applicable fiscal guidelines, regulations, principles, and standards.
• Multi-task with frequent interruptions in a fast-paced office while still meeting deadlines.
• Handle the public’s money when processing financial transactions responsibly and accurately.
• Work in a team environment, including collaborative problem solving, maintaining open communication among staff, and allowing flexibility for creative input from others.
• Prioritize a workload to produce timely and accurate work products that fully satisfy the demands of the assignment.
• Exhibit integrity, honesty, and to maintain confidentiality.
• Be punctual with regular work performance and to use leave balances appropriately.

• A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
• A current resume.
• Three professional references.

• Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to RecruitmentTeam@dfw.wa.gov.
• Subject line should include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran).
• Include your name as it appears on your application in careers.wa.gov.

• Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov.
• Subject line should include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS).
• Include your name as it appears on your application in careers.wa.gov.