The purpose of this position is to assist with the coordination of grant applications across all City departments and assist in implementation of grants for Community Development projects. Searches available grant opportunities for the City and compiles a grant opportunities list for departments; Creates a repository of commonly required application documents; coordinates meetings with other departments to review grant requirements; follows up with relevant staff on submission of information to be compiled into the application, completing due diligence for grant awards; receives and coordinates hand off to relevant department; performs grant implementation for community development grants; research and evaluate best practices to improve grant submission outcomes. May assist grants division staff in other activities.

Search for Eligible Grant Opportunities: Search and review grant opportunities for the City of Peoria from federal, state and other sources. Attend webinars regarding grant opportunities and processes for applications. Create and maintain grant opportunities list t of potential opportunities. Create repository of commonly needed grant application documents and ensure state and federal basic requirements are completed.

Coordinate City Grant Applications: Coordinate meetings regarding information needed from other departments to complete applications by setting deadlines, following up with relevant staff, and compiling information for grant opportunities. Assist in coordinating public outreach events as needed. Submit grant applications on behalf of the City and provide updates on the status of grant submissions. If awarded, assist in completing due diligence items for the grants by coordinating with implementing department and communicate the hand off the grant to the implementing department. If not awarded, follow instructions to obtain feedback on application for improvements for the next application.

Grants Administration: Assists Community Development Grants Division staff with implementation of state and federal grants through financial management of the grants to include reviewing eligible costs, cost reasonableness, and reimbursement requests of pass-through grants; prepares financial and programmatic grant reports, ensuring that all state or federal eligibility requirements of the grant are followed; reviews applications for rehab or other City programs to ensure all required documentation is provided and calculates income eligibility if applicable.

Best Practices and Program Evaluation: Assists in researching best practices for program implementation of Community Development programs for competitive grant applications. Conducts research for required policies and procedures for Community Development grants. Evaluate programs and internal processes to suggest improvements to grants management division staff.

Bachelor’s degree from an accredited four-year college or university in Public Administration, Economics, Business Administration, Communications, Social Work, Political Science, or related field; and one to three years progressively responsible related experience required. Any equivalent combination of education, training, and experience, which provides the required knowledge, skills, and abilities to perform the essential functions of the job, considered.

In First Year of Service - Accrued monthly, up to 4 days per year
2 to 5 Years of Service - 4 days per year
5 Years and Over - 5 days per year