HCSS Administrative Associate (Records Processing)
Full Time
Galveston, TX
Posted
Job description
*This position is located in Galveston*
JOB SUMMARY:
To coordinate and directly support the administrative activities of the Records Management team. Responsible for the appraisal, scheduling, handling, storing, retrieval, and disposition/ preservation of official records on any medium in compliance with institutional, state and federal regulations and guidelines for UTMB.
MAJOR DUTIES / CRITICAL TASKS:
Provides advice to department personnel in the development of records inventories.
Maintains and retrieves records from internal storage.
Coordinates the pickup and delivery of records to and from customers.
Destroys obsolete records and maintains required destruction documentation in accordance with the current records retention schedule.
Converts documents to microfilm and electronic images.
Interacts regularly with people at a variety of levels in side and/or outside the process.
Handles inquires regarding policies, procedures, and operation of process area.
Resolves problems that can be handled on initial call.
Validates and maintains record center forms.
Maintains process area files and runs reports utilizing spreadsheets, databases, and/or computer software packages.
Compiles data for reports.
Prepares materials for presentation of records management workshops and similar instructional sessions.
Contributes ideas and suggestions for improvements to the Process.
Assists in the development of policies and procedures.
Supports and assists in the cross training of team members
Adheres to internal controls and reporting structure.
Maintains and retrieves records from internal storage.
Coordinates the pickup and delivery of records to and from customers.
Destroys obsolete records and maintains required destruction documentation in accordance with the current records retention schedule.
Converts documents to microfilm and electronic images.
Interacts regularly with people at a variety of levels in side and/or outside the process.
Handles inquires regarding policies, procedures, and operation of process area.
Resolves problems that can be handled on initial call.
Validates and maintains record center forms.
Maintains process area files and runs reports utilizing spreadsheets, databases, and/or computer software packages.
Compiles data for reports.
Prepares materials for presentation of records management workshops and similar instructional sessions.
Contributes ideas and suggestions for improvements to the Process.
Assists in the development of policies and procedures.
Supports and assists in the cross training of team members
Adheres to internal controls and reporting structure.
MARGINAL OR PERIODIC JOB FUNCTIONS:
Performs related duties as required.
Performs related duties as required.
REQUIRED EDUCATION / EXPERIENCE:
Bachelor’s degree or equivalent plus one year of experience. Valid Texas Drivers License.
Must be capable of demonstrating the ability to perform the essential functions of the job.
This job requires the ability to lift up to 50 lbs. floor to knuckle and 40 lbs. knuckle to shoulder and requires frequent bending, standing and walking.
EQUIPMENT:
Standard office equipment.
Standard office equipment.
WORKING ENVIRONMENT/LOCATION OF POSITION:
Standard office environment and records storage areas.
Standard office environment and records storage areas.
Primary Location United States-Texas-Galveston
Job Clerical & Administrative Support
Organization HealthCare System Staffing
:
Contractual
Shift Standard
Employee Status Non-Manager
Job Level Day Job
Job Posting Nov 8, 2022, 9:48:01 AM
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