Health Preparedness Program Assistant
Full Time
Washington, DC 20001
$17.95 - $20.51 an hour
Posted
Job description
What is the United Planning Organization?
The United Planning Organization (UPO) is the designated Community Action Agency for the low-income residents of Washington, DC. Our Vision for the future is “UPO’s Washington: A city of thriving communities and self-sufficient residents.” Our Mission is “Uniting People with Opportunities.” UPO is one of our nation’s more than 1,000 Community Action Agencies (CAAs) dedicated to fighting the War on Poverty. Established under President Lyndon B. Johnson in 1964, CAAs have provided direct support to more than 34 million people in need.
UPO’s Community Action Promise
Community Action changes people’s lives, embodies the spirit of hope, improves communities, and makes America a better place to live. We care about the entire community, and we are dedicated to helping people help themselves and each other.
Who are We Recruiting?
In addition to duties outlined below
, the ideal candidate will be responsible for Office and Preparedness and Response administrative duties of a difficult nature involving considerable variety and complexity of assignments and requiring independent judgment in applying guidelines to work situations.
To perform these duties, the Workforce Institute Placement Division, Office of Preparedness and Response is seeking an energetic and experienced individual to join our dynamic team as the Health Preparedness Program Assistant. The ideal candidate must be a self-starter who is able to work in a fast-paced, ever-changing work environment; a leader who is able to work effectively within a team to ensure achievement of outcomes. This future employee will be expected to deliver a high level of customer support and service. The final candidate will need to have the right complement of skills, personality, and professionalism.
All qualified applicants are encouraged to apply for this position, or any other position currently advertised on our website. Please visit us at www.upo.org to view all our vacancies and to learn more about our company and services.
POSITION: HEALTH PREPAREDNESS PROGRAM ASSISTANT
DIVISION/OFFICE: Workforce Institute Placement Division
Office of Preparedness and Response
BULLETIN No: 06032022
HOURLY RANGE: $17.9487 – $20.5128 per hour (Commensurate with experience)
OPENING DATE: January 5th 2023
CLOSING DATE: Open Until Filled
FIRST SOURCE: N/A
MAJOR DUTIES:
Responsible for Office of Preparedness and Response health education curriculum, health literacy workshops and training deployment to community stakeholders and promoting health wellness/resources.
BRIEF DESCRIPTION:
- Assist with programmatic objectives, marketing, data entry and dissemination of health education information and materials.
- Support health-related programs on community health education, health literacy and related programming significantly impacting individuals’ health and wellness.
- Provide administrative support for the department managers as needed.
- Prioritize work according to departmental needs, determine workflow problems and develop solutions.
- Receive, sort, analyze, and summarize material for the preparation of reports; maintain department records.
- Analyze and prepare fiscal, financial, and statistical records and reports.
- Prepare advanced word processing, spreadsheet, and presentation documents as assigned including manuals, brochures, reports, budget documents, and PowerPoint presentations.
- Prepare, submit, and reconcile purchase orders, and other financial transactions.
- Assist in the development of program evaluation tools, techniques, and methods.
- Assist in the development and implementation of quality assurance/quality improvement measures for the department.
- Refer and link people to direct service providers, including informal counseling.
- Support monthly community meetings in-person and virtually with data capturing and program setup/registration
MINIMUM QUALIFICATIONS:
High school diploma or equivalent plus additional specialized training and experience in administration, office management, business, or a related field as well as two (2) years of progressively responsible administrative experience; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. Thorough knowledge of general office practices and procedures; considerable knowledge of office record keeping and reporting practices and procedures. Thorough knowledge of business English, grammar, and composition necessary to be able to communicate effectively, both orally and in writing. Possess considerable knowledge of efficient utilization of office equipment including personal computers and copiers. Proficient with the MS Office programs including Outlook, Word, Excel and Power Point.
Good working knowledge of MS Office (Word, Excel, Outlook and Power Point), data management systems, and the ability to use/learn electronic time-keeping program. Must be able to work sensitively and effectively with individuals of diverse educational, socio-economic and cultural backgrounds.
DESIRED QUALIFICATIONS:
Four (4) years of progressively responsible administrative experience; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
OTHER REQUIREMENTS:
In the event that an offer is extended, the candidate will be required to successfully complete a criminal background check and/or FBI fingerprinting, as well as pre-employment drug screening, as applicable for the position.
POSITION ELIGIBLE FOR
WORKING REMOTELY: n YES (possibly and temporarily due to COVID-19, o NO
and
based on UPO Telework Policy,
position duties & program requirements)
THIS POSITION WILL END JUNE 30, 2023
To be considered for this position:
Submit your cover letter and resume online. Apply Here
Special notice to all applicants:
In accordance with the Mayor’s Order (see reference below), every UPO employee, except for those with a medical or religious exemption, must be vaccinated by September 19, 2021. UPO abides by the requirements of all Mayor’s Orders regarding COVID-19 Vaccinations; the Orders relate to the program under which you will work.
Mayor’s Order 2021-099 - COVID-19 Vaccination Certification Requirement for District Government Employees, Contractors, Interns, and Grantees
ALL VISITORS TO ALL UPO FACILITIES:
Must Wear a Mask While on UPO Premises.- Must Practice Social Distancing.
- Will Be Subject to Temperature Scanning Upon Entering UPO Facilities.
UPO is an Equal Opportunity Employer
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